Technician/Purchasing

Westmoreland County Community College; Youngwood (Westmoreland County); On-site; USD 21,000 - 29,000; Full time

Job summary

Westmoreland County Community College is seeking a Purchasing Clerk to handle price quotations, requisitions, vendor sourcing, and purchase orders in a busy campus office. You will assist accounts payable, support the College Store, maintain records, and ensure compliance with state procurement rules.

A valid driver's license and an associate degree are required. This role requires attention to detail, strong Microsoft Word/Excel skills, and the ability manage multiple tasks while meeting

Qualifications

• Associate degree in a related field is required.
• Two years of purchasing-related work experience required.
• Valid driver's license is required.
• Experience working directly with vendors is preferred.

Responsibilities

• Obtain and review price quotations and verify best pricing.
• Place daily orders and monitor status to ensure timely receipt.
• Assist accounts payable with payment reconciliation.
• Support College Store operations as needed.

Skills

Microsoft Word

Excel

Office skills

Verbal communication

Written communication

Recordkeeping

Customer service

Multitasking

Problem solving

Education

Associate degree in a related field

Tools

ERP system

Job description

Essential Job Functions

• Obtain and review price quotations and tally sheets to verify best pricing, prepare and review all purchase requisitions for accuracy, account coding, and approval signatures and check the budget for available funds.
• Place orders daily and monitor their status to ensure items are correctly received and promptly. Print purchase orders and check reports for all departments daily.
• Identify appropriate vendor sources, compile best pricing and delivery terms, and verify specifications for supplies, services, and equipment.
• Purchase supplies and services as directed through state purchasing websites and upload purchases as required to the PA State Treasury Department. Submit information to appropriate internal personnel.
• Assist accounts payable with payment reconciliation and purchase order change orders as necessary including shipping errors and discrepancies found in billing. Run Accounts Payable Report daily for incorrect account information entered into the college’s Enterprise Resource Planning ( ERP ) system.
• Provide proposal and bid support by corresponding with relevant parties, preparing and sending addendums, and assisting with document preparation, file management, and legal advertising requirements.
• Provide purchasing assistance to employees including the review of purchasing procedures and purchase order protocol.
• Maintain updated hardware, software, license, and subscription spreadsheet for all effective dates.
• Process returns/replacements via the return material authorization process ( RMA ).
• Assist in reconciling the Purchasing Department procurement cards.
• Answer the telephone, take messages, and forward those messages to appropriate personnel.
• Support the College Store as needed by opening and closing the store, assisting customers, operating the cash register, balancing daily receipts, stocking shelves, setting up displays, prepare/process returns, assisting with shipping/receiving, sourcing and promotional items.

Other Job Functions

• Provide backup support for the College Store Clerk in their absence.
• Maintain and develop work-related knowledge, skills, and competencies related to the job through professional and cross-training opportunities.
• Attend all required meetings and training.
• Perform additional grade-level support duties as assigned.

Knowledge, Skills, And Abilities

• Demonstrated knowledge of Microsoft Word and Excel required.
• Demonstrated knowledge of professional office skills and procedures required.
• Proficient verbal and written communications.
• Read, comprehend and follow instructions/work orders.
• Meticulous recordkeeping skills.
• Ability to consistently provide excellent customer service.
• Ability to organize and prioritize work assignments, including managing multiple projects/tasks concurrently and meet varied deadlines.
• Ability to identify problems, make corrective recommendations and assist with the problem-solving process.

Required Qualifications

Education

• Associate degree in a related field required.

Experience

• Two (2) years of purchasing-related work experience required.
• Prior work performance must have met or exceeded appropriate work standards.

Licenses

• Valid driver’s license required.

Preferred Qualifications

Experience

• Prior experience working directly with vendors preferred.

Physical Demands

• Prolonged sitting
• Frequent standing/walking or otherwise moving around department/campus
• Repetitive finger/hand movements
• Occasional lifting up to 20 lbs.
• Occasional bending

Audible Demands

• Ability to communicate orally and hear conversation

Visual Demands

• Use of computer and internet/internet-based systems
• Reading and preparing documents, reports, presentations, etc.

Environmental Conditions

• Work is primarily conducted in a typical indoor office environment with appropriate lighting, noises, and temperature control.

Hazards

• Minimal risk of injury or work-related illnesses.

Salary

$18.10/hour

Schedule Days/Hours

Monday - 8am-5pm, Tuesday - 8am-5pm, Wednesday - 8am-5pm, Thursday - 8am-5pm, Friday - 8am-5pm

Posting Detail Information

• Posting Number: S-2023-272-P
• Number of Vacancies: 1
• Desired Start Date:
• Position End Date (if temporary):
• Job Open Date: 09/10/2026
• Job Close Date:
• Open Until Filled: Yes