Purchasing Specialist

Virginia Community Colleges; Lynchburg (VA); Hybrid; USD 25,000 - 33,000; Part time

Job summary

Central Virginia Community College is seeking a Purchasing Specialist to manage procurement and sourcing for the campus community. You will work with the SSC on supplier selection and contracts, ensuring timely payments and compliant purchasing.

The ideal candidate will have a high school diploma, strong Excel skills, and experience with government purchasing via eVA. Excellent communication and organizational abilities are essential.

Qualifications

• High school diploma or equivalent required.
• Excellent customer service and communication skills.
• Strong organizational abilities and multitasking in a office setting.
• Experience with AIS PeopleSoft or equivalent accounting system is a plus.

Responsibilities

• Oversee procurement processes and sourcing of goods and services for campus.
• Collaborate with Shared Services Center on supplier selection and contracts.
• Monitor timely payment of invoices in coordination with SSC.
• Represent the college professionally to internal and external stakeholders.

Skills

Customer service

Oral and written communication

Microsoft Excel

Organizational skills

Problem solving

Education

High school diploma or equivalent

Tools

AIS PeopleSoft

eVA system

Job description

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title

Working Title Purchasing Specialist

Role Title

Role Title Admin and Office Spec III

Role Code

Role Code 19013-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 03

Position Number

Position Number 292W0103

Agency

Agency Central Virginia Community College

Division

Division Central Virginia Community College (Div)

Work Location

Work Location Lynchburg - 680

Hiring Range

Hiring Range $18 - $24 per hour

Emergency/Essential Personnel No

EEO Category

EEO Category 6-Administrative Support

Full Time or Part Time

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- Yes

Does this position have a bilingual or multilingual skill requirement or preference?

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

Monday through Friday, maximum of 29 hours per week or 1450 hours annually.

Sensitive Position

Sensitive Position No

Job Description

Central Virginia Community College is located in Lynchburg, Virginia, in view of the Blue Ridge Mountains. CVCC is a comprehensive two-year institution of higher education with an enrollment of approximately 5,000 students in occupational/technical programs and university-parallel/college transfer programs. The goal of the Purchasing Specialist is to play a pivotal role in managing our procurement processes and ensuring the efficient sourcing of goods and services for the campus community. The Purchasing Specialist will support and demonstrate Business Office efforts that fulfill the strategic goals of the College’s mission and service area. The Purchasing Specialist develops and implements procurement strategies in line with campus community goals. Oversees the procurement process in coordination with the Shared Services Center ( SSC ) pertaining to supplier selection utilizing mandatory contracts as necessary. The Purchasing Specialist will collaborate with various departments to understand their procurement needs and provide support and strategic solutions. Will work with suppliers to establish strong supplier relationships. The Purchasing Specialist will monitor and ensure timely payment of invoices in collaboration with the SSC . Collaborate with faculty, staff, administrators, and suppliers to respond to the needs of the campus community and proactively resolve issues in a timely manner using effective problem resolution skills. Must promote the college professionally to internal and external constituencies to support the College’s strategic goal and vision.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

High school diploma or equivalent certifications, education, training and/or experience is required. Working knowledge of the practices and procedures of governmental purchasing through eVA or another equivalent platform. Excellent customer service skills, as well as excellent oral and written communication. Strong organizational skills and demonstrated ability to handle multiple tasks in a stressful environment. Effectively utilize Microsoft Office with specific emphasis on Microsoft Excel.

Additional Considerations

Experience in a higher education, business office setting. Experience with AIS PeopleSoft or equivalent accounting system. Working knowledge (with guidance) of system enhancements, software upgrades and project implementation. Virginia Contracting Officer/Associate Certification or equivalent.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).