Technical Services Coordinator - Professional Staff PS -8-75

The Chronicle Of Higher Education, Inc.; Vincennes (IN); On-site; USD 50,000 - 65,000; Full time

Job summary

Vincennes University’s library seeks a Technical Services Coordinator to oversee cataloging, archival materials, and digital projects. The role reports to the Director of Library Services and includes supervising student workers, coordinating with staff, and contributing to programming and outreach.

The successful candidate will manage metadata workflows, support reference services, and help maintain online resources while engaging with the campus community and local partners.

Qualifications

• Understanding of cataloging principles and best practices.
• Experience with historical materials or archives is preferred.
• Strong organizational and time-management skills.
• Knowledge of OCLC WorldShare Management Services (WMS).
• Ability to supervise student employees and mentor staff.

Responsibilities

• Oversee cataloging operations for university library materials.
• Catalog and classify print and electronic resources with appropriate metadata.
• Train and supervise Technical Services staff and student workers.
• Develop online library content and assist with outreach and programming.
• Collaborate with colleagues on exhibits, events, and partnerships.
• Provide reference services to campus community as needed.
• Prepare materials for processing and accessioning.

Skills

Cataloging principles

Staff supervision

Program development

Time management

Communication

Education

Bachelor’s degree preferred

Tools

OCLC WMS (WorldShare)

AACR2 / RDA

LCSH / DDC

Job description

Description

The Technical Services Coordinator is a full-time, 12-monthprofessional staff position with benefits. This position reportsdirectly to the Director of Library Services. The TechnicalServices Coordinator is responsible for overseeing and activelyparticipating in technical services operations, includingcataloging, and campus archives.

This position also contributes to library programming and studentengagement by supporting academic needs through outreach,programming, reference services, and other library-relatedactivities as required.

Duties/Responsibilities:

• Work with archival materials for the university’s historicallibrary, including digitization and uploading materials to Omekawith appropriate metadata.
  


• Train and support full-time Technical ServicesAssistants
  


• Train part-time staff on Lewis projects as assigned.
  


• Classify and catalog print and electronic materials added tothe collection using OCLC WorldShare Management Services(WMS).
  


• Apply efficient cataloging procedures using LCSH, AACR2, DDC,RDA, XML, and OCLC bibliographic and authority records to improveoperations and service delivery.
  


• Hire, supervise, and assign projects and work responsibilitiesto student employees.
  


• Provide reference services to the Vincennes Universitycommunity in person, online, and by phone using all availablelibrary resources.
  


• Create and maintain online content for the library website andnewsletters.
  


• Collaborate with library colleagues to develop programming,including displays, interactive activities, and events.
  


• Develop and maintain partnerships within the university and thesurrounding community and participate in outreachactivities.
  


• Communicate with internal and external constituents regardingprogramming, reference requests, archival accessioning, and otherlibrary-related matters.
  


• Represent the library at campus and community functions,including programming and student engagement activities.
  


• Prepare and process incoming and outgoing materials, includingbooks, media, and other library items.
  


• Collect, analyze, and prepare assessment data for libraryoperations.
  


• Participate in university, division, and departmentalcommittees as appropriate.
  


• Work evenings and weekends as needed to support libraryoperations, programming, or during staff shortages.
  


• Perform other duties as assigned.
  

Requirements:

• Ability to understand and apply basic catalogingprinciples.
  


• Experience working with historical materials, includingcataloging, digitization, and preservation.
  


• Strong organizational and time-management skills.
  


• Working knowledge of OCLC WorldShare Management Services(WMS).
  


• Ability to supervise and mentor student employees.
  


• Capacity to lead programs and activities.
  


• Ability to manage multiple responsibilities and adapt tochanging priorities.
  


• A bachelor’s degree is preferred.

The successful candidate will have experience working in a librarysetting; strong oral and written communication skills; and theability to work effectively with students and staff from diversebackgrounds. The candidate must be able to respond to and resolvelibrary issues professionally, collaborate in a team-orientedenvironment with library staff and campus departments, demonstrateinitiative and innovative programming ideas, manage multiplepriorities with attention to detail, and provide excellent customerservice.

Preferred working knowledge of Windows-based systems andapplications, including Microsoft Office, Google Workspace, OCLClibrary software, and the WorldShare Management System (WMS) withcataloging, acquisitions, and circulation modules. Software systemsare updated frequently and require ongoing retraining.

Vincennes University (VU) is a premier learning institution widelyrecognized for its leadership in innovation and the delivery ofsuccessful educational experiences. VU develops people and enhancescommunities through accessible, high-quality academic programs,strategic partnerships, and active engagement.

Summary

Vincennes University is an accredited, equal opportunity /affirmative action employer. All qualified applicants will receiveconsideration for employment without regard to race, color,ethnicity, national origin, marital status, religion, sex, gender,sexual orientation, gender identity, disability, age, or veteranstatus. As required by Title IX of the Education Amendments of 1972Vincennes University does not discriminate on the basis of sex,including sexual harassment, in its educational programs andactivities, including employment and admissions. Questions specificto Title IX may be referred to the College's Title IX Coordinatoror to the US Department of Education Office of Civil Rights.