Community Agency/Database Coordinator

Vincennes University; Vincennes (IN); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Flexible spending accounts

Disability & life insurance

Holiday & time off benefits

Educational support

Retirement plan

Job summary

Vincennes University seeks a Community Agency and Database Coordinator to support student success through administrative data management and direct student advocacy. The role balances maintaining the student database, tracking program expenditures, and connecting students to essential community resources.

The coordinator also helps organize workshops and academic services designed to drive participants’ good academic standing, persistence, and graduation/transfer.

Qualifications

• Associate’s degree in business, social work, or related field required.
• At least two years’ experience working with underrepresented populations required.
• Experience working with individuals with disabilities is preferred.
• Collaborative skill set in community agencies services required to assist students (e.g., food insecurities, homelessness).
• Strong skills in communication, record keeping, database management, data collection, and use of standard office equipment.

Responsibilities

• Serve as the primary point of contact by greeting visitors and responding to inquiries from students, families, and campus partners.
• Maintain accurate student files, log services in the StudentAccess database, and compile data for annual performance review.
• Assist the Director with budget management, including processing and recording expenditures using Banner.
• Procure and maintain office and consumable supplies.
• Coordinate student referral services with community agencies.
• Assist students with career exploration utilizing software and targeted activities.
• Assist in coordinating tutoring, academic support, and retention initiatives to support good academic standing, graduation, and transfer.
• Provide mentoring for students with disabilities focused on socialization skill development.

Skills

Communication

Record keeping

Database management

Data collection

Office software

Education

Associate’s degree in business or related field

Tools

Banner

StudentAccess database

Microsoft Office

Job description

Description

Role Summary

The Community Agency and Database Coordinator is a 12-month,full-time position that supports student success by balancingadministrative data management with direct student advocacy. TheCoordinator is responsible for maintaining the student database,tracking program expenditures, and connecting students to essentialcommunity resources. Additionally, the Coordinator helps organizeworkshops and academic services designed to drive Experience VUparticipants’ good academic standing, persistence, andgraduation/transfer.

Responsibilities

• Serve as the primary point of contact by greeting visitors andresponding to phone, text, and email inquiries from students,families, and campus partners.
• Maintain accurate student files, log services in theStudentAccess database, and compile data for Department ofEducation annual performance review.
• Assist the Director with budget management, includingprocessing and recording account expenditures usingBanner.
• Procure and maintain office and consumable supplies.
• Coordinate student referral services with communityagencies.
• Assist students with career exploration utilizing software andtargeted activities.
• Assist in coordinating tutoring, academic support, andretention initiatives to support participant good academicstanding, graduation, and transfer.
• Assist with workshops, transfer trips, and Trailblazer KickoffOrientation.
• Provide mentoring for students with disabilities focused onsocialization skill development.
• Maintain active knowledge of ADA, Section 504, and FERPA lawsas they pertain to college students with disabilities.

Qualifications:

• Associate’s degree in business, social work, or related fieldrequired
• At least two years’ experience working with underrepresentedpopulations required
• Experience working with individuals with disabilities ispreferred
• Collaborative skill set in community agencies services requiredto assist students (e.g., food insecurities,homelessness)
• Strong skill sets in communication, record keeping, databasemanagement, data collection, and use of standard officeequipment

Our Benefits

• Medical, dental, & vision insurance
• Flexible spending accounts
• Long-term Disability and life insurance
• Excellent holiday and time off benefits
• Life Assistance Program (LAP)
• Defined Contribution (403(b)) Retirement Plan
• Educational support benefit
• Membership & discount offers

Physical Demands and Work Environment

Reasonable accommodations may be made to enable individuals withdisabilities to perform essential functions which might include butare not limited to remaining stationary for long periods,occasional movement throughout the department, and occasionaltransport of objects weighing less than 10 pounds. This positionrequires the ability to observe and analyze details at close rangeand communicate to exchange accurate information with others.

Requirements

Interested applicants should submit a Vincennes Universityapplication, cover letter, resume/cv, and full contact informationfor three professional references.

Summary

Vincennes University (VU) is a premier learning institution widelyrecognized for its leadership in innovation and the delivery ofsuccessful educational experiences. VU develops people and enhancescommunities through accessible, high-quality academic programs,strategic partnerships, and active engagement.

Vincennes University is an accredited, equal opportunity /affirmative action employer. All qualified applicants will receiveconsideration for employment without regard to race, color,ethnicity, national origin, marital status, religion, sex, gender,sexual orientation, gender identity, disability, age, or veteranstatus. As required by Title IX of the Education Amendments of 1972Vincennes University does not discriminate on the basis of sex,including sexual harassment, in its educational programs andactivities, including employment and admissions. Questions specificto Title IX may be referred to the College's Title IX Coordinatoror to the US Department of Education Office of Civil Rights.