Recruiting Coordinator

Dyna Robotics; Redwood City (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

Dyna Robotics, located in Redwood City, CA, is seeking a Recruiting Coordinator to manage scheduling and coordination in our hiring process. This role is crucial to ensure candidates have a seamless experience and hiring managers remain on track.

You will handle logistics for a high volume of interviews, maintain our Applicant Tracking System, and support onboarding efforts. Ideal candidates have 2+ years in HR coordination and strong communication skills.

Qualifications

• 2+ years of experience in recruiting coordination or related roles.
• Strong attention to detail and ability to manage numerous tasks.
• Excellent verbal and written communication skills.

Responsibilities

• Schedule and coordinate interviews across time zones.
• Ensure timely feedback from hiring managers.
• Maintain data in the Applicant Tracking System.

Skills

Attention to detail

Communication skills

Experience with ATS

Tools

Greenhouse

Lever

Workday

Job description

Company Overview

Dyna Robotics makes general-purpose robots powered by a proprietary embodied AI foundation model that generalizes and self-improves across varied environments with commercial-grade performance. Dyna's robots have been deployed at customers across multiple industries. Its frontier model has the top generalization and performance in the industry.

Dyna Robotics was founded by repeat founders Lindon Gao and York Yang, who sold Caper AI for $350 million, and former DeepMind research scientist Jason Ma. The company has raised over $140M, backed by top investors, including CRV and First Round. We're positioned to redefine the landscape of robotic automation. Join us to shape the next frontier of AI-driven robotics!

The Role

As a Recruiting Coordinator at Dyna Robotics, you’ll own the scheduling, coordination, and operational workflows that keep our hiring process moving. This is a high-trust, high-impact role: you’ll be the person ensuring candidates have a seamless experience, hiring managers stay on track, and our ATS is accurate and organized.

You will work closely with our recruiter, hiring managers, and the People/HR team. The goal of this role is to take on the administrative and coordination workload so our recruiter can stay focused on sourcing and closing great talent.

What You’ll Do

• Logistics Mastery: Schedule and coordinate a high volume of phone, virtual, and onsite interviews with extreme accuracy. You’ll manage complex interview loops, multi-timezone calendars, last-minute changes, and ensure every interviewer and candidate is fully prepared.

• Pipeline & Feedback Coordination: Keep hiring processes moving by proactively following up with hiring managers and interviewers for timely feedback. You’ll spot bottlenecks, elevate when needed, and ensure candidates never fall through the cracks.

• ATS Ownership & Process Hygiene: Act as the day-to-day owner of our Applicant Tracking System (ATS). You’ll maintain clean data, accurate candidate stages, organized templates, and consistent documentation. You will help streamline workflows and improve scheduling and reporting processes over time.

• Candidate Experience: Deliver a seamless, professional experience from first outreach through final interview. You are often the first point of contact and will represent Dyna with warmth, clarity, and responsiveness.

• Onsite & Travel Coordination: Manage all onsite logistics, including scheduling panels, booking candidate travel, coordinating reimbursements, and ensuring a smooth, well-organized interview day.

• People Ops & Onboarding Support: Support onboarding coordination and assist with HR administrative workflows during hiring surges, partnering closely with our HR Ops lead.

What You’ll Bring

• 2+ years of recruiting coordination, HR coordination, executive assistant, or operations experience (or equivalent)
• Strong attention to detail and comfort managing many moving parts at once
• Excellent written and verbal communication skills
• Experience working with an ATS (Greenhouse, Lever, Ashby, Workday, etc.)

Bonus Points For

• Prior experience supporting high-volume scheduling in a fast-paced environment
• Strong operational instincts (you naturally build systems, templates, and repeatable workflows)
• Comfortable working in ambiguity and taking initiative without needing heavy direction
• Startup experience or interest in early-stage environments