Technical Records Specialist 1 - SWITC

IdahoPTV; Nampa (ID); On-site; USD 22,000 - 25,000; Full time

Job summary

Idaho Department of Health & Welfare seeks a Technical Records Specialist to manage and safeguard supply documentation for State Hospital West and Southwest Idaho Treatment Center in Nampa. The role supports safe, compliant care through organized electronic and physical records and coordination with procurement, warehouse, and finance teams.

Responsibilities include maintaining filing systems, assisting with inventories and audits, and generating routine reports.

Qualifications

• Experience monitoring a records system to identify and correct errors.
• Experience researching a variety of sources to resolve problems.
• Experience interpreting, explaining and applying regulations, laws, or complex policies to carry out assignments.
• Experience entering and retrieving data using a computerized records system.

Responsibilities

• Maintain and update supply chain records including orders and vendor files.
• Verify data accuracy in inventory systems and fix discrepancies.
• Assist with inventory controls and audits.
• Prepare routine management reports on supply trends and usage.
• Coordinate with procurement, warehouse, and finance for document flow.
• Support audits and compliance reviews with documentation.
• Suggest improvements to record keeping procedures.

Skills

Records monitoring

Data accuracy

Problem solving

Data entry

Job description

Technical Records Specialist 1 - SWITC - 25869

16.81 - 16.81 USD per hour

Description

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

Are you passionate about making a positive impact in the lives of individuals facing mental health and developmental challenges? Join the Idaho Department of Health & Welfare, on a team committed to supporting and empowering clients through compassionate, skilled services. As a Technical Records Specialist, Supply, you will play a key administrative role in ensuring accurate, compliant, and efficient management of supply documentation that supports the operations of State Hospital West and the Southwest Idaho Treatment Center in Nampa. This position helps maintain essential records that enable safe, effective, and client-centered care across the division.

• Office environment with regular contact with warehouse or supply operations.
• May require occasional lifting of files or materials and periodic visits to storage or inventory sites.

This position is not eligible for telework.

The successful applicant will be required to complete a criminal history background investigation. Employment is dependent upon satisfactory results of the investigation.

BENEFITS:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Maintain, review, and update supply chain records including purchase orders, inventory logs, receiving documents, vendor files, and compliance materials.
• Verify accuracy and completeness of data entered into state or agency inventory systems, identifying and correcting discrepancies.
• Assist with inventory control activities, including reconciling system records with physical inventory and supporting annual/periodic inventory audits.
• Prepare routine and specialized reports for management, including supply trends, usage data, shortages, and compliance issues.
• Ensure documentation aligns with state procurement rules, retention schedules, and agency policies.
• Coordinate with procurement officers, warehouse staff, finance personnel, and other agency units to ensure proper flow and tracking of supply documentation.
• Maintain organized digital and physical filing systems for efficient retrieval and archival of technical supply records.
• Compile documentation and provide support during internal and external audits, inspections, and compliance reviews.
• Recommend improvements to record keeping procedures to increase efficiency and reduce errors.

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position.It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Experience monitoring a records system to identify and correct errors. Typically gained by one year of full-time work experience.
• Experience researching a variety of sources to resolve problems. Typically gained by one year of full-time work experience.
• Experience interpreting, explaining and applying regulations, laws, or complex policies to carry out assignments. These complex decisions could have affected the social or economic well-being of others or would result in a service or action being denied. Typically gained by one year of work experience.
• Experience entering and retrieving data using a computerized records system. Typically gained by six months of work experience.

If relocating to Idaho, the Department of Health & Welfare does not reimburse the cost of relocating and the department does not sponsor anyone with a work visa.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: [e-mail]
PHONE: [phone]

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.