Technical Production Team Scheduler

A-V Services, Inc.; Tampa (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

A-V Services Inc. is seeking a proactive Technical Production Team Scheduler in Tampa to manage the scheduling of virtual events and assist Event Producers throughout pre-show planning.

The role emphasizes strong communication and organizational skills, with a focus on Zoom-based event coordination. The successful candidate will report to the Live Streaming Operations Manager and coordinate with stakeholders to capture requirements, schedule events, and maintain calendar accuracy for both

Qualifications

• 2 years of prior experience with Virtual Event Planning responsibilities preferred.
• Reliable, with excellent time management and organizational skills.
• Outstanding abilities to communicate in person, in writing and over the phone.
• Familiarity with common procedures and basic account principles used in the office.
• Knowledge of Microsoft Office and other office management tools and applications

Responsibilities

• Report directly to Live Streaming Operations Manager.
• Manage all aspects of virtual event scheduling including organizing and communicating with Event Producers
• Schedule virtual Zoom events, meetings, and pre-conferences with stakeholders and Event Producers to field and assess event requirements.
• Drive meetings with clients to assess event level and requirements.
• Handle all communications around event, prior to Event Producer hand-off.
• Transition all pertinent information from the intake process to the internal scheduling tool.
• Maintain an up-to-date organizational chart.
• Maintain an up-to-date calendar reflecting all scheduled live and in-person events.

Skills

Time management

Communication

Reliability

Tools

Microsoft Office

Job description

A-V Services Inc., a leading AV company with multiple fortune 100 contracts within the financial, pharmaceutical, and computing industry, seeks a TPT Scheduler. Must have great customer service with emphasis supporting the corporate work sector.

The Technical Production Team Scheduler for AV Services, Inc. will assist with all scheduling of virtual events. The successful Technical Production Team Scheduler will demonstrate strong communication and organizational skills, as well as a full understanding of virtual event planning.

Objectives

• Manage virtual event support requests from stakeholders in an organized and timely manner.
• Act as communications liaison for Event Producers during pre-show planning; relaying important updates, materials, and event requirements.
• Ownership of scheduling for virtual Zoom events
• Present a professional image and adhere to business policies.

Role and Responsibilities

• Report directly to Live Streaming Operations Manager.
• Manage all aspects of virtual event scheduling including organizing and communicating with Event Producers
• Schedule virtual Zoom events, meetings, and pre-conferences with stakeholders and Event Producers to field and assess event requirements.
• Drive meetings with clients to assess event level and requirements.
• Handle all communications around event, prior to Event Producer hand-off.
• Transition all pertinent information from the intake process to the internal scheduling tool.
• Maintain an up-to-date organizational chart.
• Maintain an up-to-date calendar reflecting all scheduled live and in-person events.

Job Qualifications

• 2 years of prior experience with Virtual Event Planning responsibilities preferred.
• Reliable, with excellent time management and organizational skills.
• Outstanding abilities to communicate in person, in writing and over the phone.
• Familiarity with common procedures and basic account principles used in the office.
• Knowledge of Microsoft Office and other office management tools and applications

Join Our Diverse and Inclusive Team!

At AV Services Inc. we are committed to fostering an inclusive and diverse workplace where every team member is valued and empowered. We are proud to be an equal opportunity employer, welcoming all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, or any other characteristic that makes you unique.

Our Commitment to Diversity and Inclusion

Our employees are our greatest asset, and we believe that the diverse perspectives and experiences they bring are key to our success. We celebrate and encourage differences in age, ethnicity, family or marital status, language, physical and mental abilities, socio-economic status, and more. These unique attributes contribute to our vibrant culture, enhance our reputation, and drive our achievements.

Why Work with Us?

• Inclusive Culture: We embrace diversity in all its forms and are dedicated to creating an environment where everyone feels respected and valued.
• Empowerment: We support our employees' growth and self-expression, recognizing that their individual talents and innovations are vital to our success.
• Community: Join a team that values collaboration and the collective strength of diverse backgrounds and ideas.

Be part of a company that not only values diversity but actively promotes it as a cornerstone of our identity and success.