Technical Office Coordinator: Projects & Compliance

Thompson & Litton Inc; Bristol (TN); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Remote-hybrid work arrangement

Job summary

Thompson & Litton Inc. seeks a Technical Office Assistant to join our project delivery teams. You will support PMs, design professionals, and CCA staff, handling project initiation, document control, and procurement deliverables in a fast-paced environment.

The role emphasizes process discipline, organization, and collaboration. We offer a remote-hybrid setup, competitive compensation, and career growth within our firm-wide project support team.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Experience supporting technical, architectural, engineering, or construction staff is advantageous.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with project platforms.
• Knowledge of contract/spec tools such as Procore, SpecLink, AIA, or EJCDC contracts is a strong plus.
• Excellent organizational skills with attention to detail and the ability to manage multiple projects.

Responsibilities

• Lead Project Setup & Coordination: assist PMs with project initiation tasks and tracking.
• Manage Document Control: maintain organized project files and logs for contracts, minutes, submittals, RFIs, and change orders.
• Support Construction Administration: assist with RFIs, submittals, and field documentation to ensure tracking to resolution.
• Assemble Specifications & Deliverables: help prepare and organize project manuals, specs, and bidding documents.
• Maintain Process Standards: reinforce procedures and balance workload across regional offices.

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Procore

SpecLink

AIA contracts

EJCDC contracts

Job description

Thompson & Litton Inc. seeks a Technical Office Assistant to join our project delivery teams. You will support PMs, design professionals, and CCA staff, handling project initiation, document control, and procurement deliverables in a fast-paced environment.

The role emphasizes process discipline, organization, and collaboration. We offer a remote-hybrid setup, competitive compensation, and career growth within our firm-wide project support team.