Technical Office Coordinator - Project Delivery (Remote/Hybrid)

Thompson & Litton Inc; Wise (VA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Remote-hybrid work

ESOP

Professional growth opportunities

Competitive compensation and benefits

Job summary

Thompson & Litton Inc is seeking a technical office assistant to join our project delivery teams. This role is embedded within our teams, ensuring project setup, documentation, and compliance from kickoff through construction closeout.

The TOA will support PMs, design professionals, and CCA staff, maintaining organized files, coordinating contracts, and assembling specifications while upholding firm standards. Remote-hybrid work is available with a focus on collaboration and growth.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Experience supporting technical, architectural, engineering, or construction staff is advantageous.
• Proficiency in Microsoft Office; familiarity with Procore, SpecLink, AIA or EJCDC contracts is a plus.
• Strong organizational skills and meticulous attention to detail; ability to manage multiple projects.
• Excellent written and verbal communication; collaborative problem-solving.

Responsibilities

• Lead Project Setup & Coordination: assist PMs with project initiation, tracking, and contract generation.
• Manage Document Control: maintain organized project files, contracts, meeting minutes, submittals, RFIs, and change orders.
• Support Construction Administration: ensure RFIs, submittals, and field documentation are prepared, logged, and tracked to resolution.
• Assemble Specifications & Deliverables: assist with preparation and quality control of project manuals, specs, and bidding documents.
• Maintain Process Standards: reinforce firm procedures and coordinate with TOAs to balance workload and ensure consistency.

Job description

Thompson & Litton Inc is seeking a technical office assistant to join our project delivery teams. This role is embedded within our teams, ensuring project setup, documentation, and compliance from kickoff through construction closeout.

The TOA will support PMs, design professionals, and CCA staff, maintaining organized files, coordinating contracts, and assembling specifications while upholding firm standards. Remote-hybrid work is available with a focus on collaboration and growth.