Technical Documentation Specialist

The Judge Group; Fort Worth (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

A staffing and consulting firm is seeking a Technical Documentation Specialist II in Fort Worth, TX. The specialist will manage document control processes, ensure compliance with GxP standards, and operate scanning equipment for digitizing records. The ideal candidate will have 1-3 years of experience in a similar role and a high school diploma. Strong proficiency in Microsoft Office and document management systems is essential. This position is onsite and offers a full-time schedule from M-F, 8:00AM to 5:00PM CST.

Qualifications

• 1–3 years of experience in document control, records management, or manufacturing operations.
• Familiarity with GxP/GDP and SOP-driven environments.
• Proficiency with scanners and document management systems.

Responsibilities

• Receive, review, and prepare MBRs for scanning.
• Operate scanning equipment to digitize MBRs.
• Manage secure storage and access permissions for scanned and physical MBRs.
• Support audits/inspections by preparing document packs and control evidence.

Skills

Proficient in Microsoft Office suite

Attention to detail

Document management systems

Time management

Education

High school diploma or equivalent

Some college or vocational training

Tools

SAP

Scanners

Job description

Job title

Technical Documentation Specialist II

Location

Fort Worth, TX (onsite)

Duration

12 months

Interviews

2

Working Hours

M-F 8:00AM - 5:00PM CST

Top 3 must-have skill sets:

• Proficient in Microsoft Office suite.
• Prior experience with SAP is a plus.

MBR Preparation & Scanning

Receive, review, and prepare MBRs for scanning (verify completeness, paginate, remove staples, repair pages as needed).

Operate scanning equipment to digitize MBRs at required resolution and format (e.g., searchable PDF), ensuring zero page loss and high image quality.

Maintain standardized file naming and folder structures to enable rapid retrieval and audit readiness.

Records Control & Retrieval

Manage secure storage and access permissions for scanned and physical MBRs.

Respond to internal requests (Quality, Manufacturing, Supply Chain, Engineering) by locating, retrieving, and providing MBRs

Track requests, turnaround times, and document issuance/return to maintain chain-of-custody.

Compliance & Data Integrity

Adhere to GxP, GDP (Good Documentation Practices), and company SOPs at all times.

Conduct routine self-checks and peer reviews to ensure accuracy, completeness, and traceability.

Support audits/inspections by preparing document packs, access lists, and evidence of control.

Physical & Inventory Controls

Maintain organized physical archives; perform periodic inventory and reconciliation of records.

Qualifications

Preferred

• Proficient in Microsoft Office suite.
• Prior experience with SAP is a plus.

Required

• High school diploma or equivalent; some college or vocational training preferred.
• 1–3 years of experience in document control, records management, or manufacturing operations.
• Familiarity with GxP/GDP and SOP-driven environments.
• Proficiency with scanners and document management systems
• Strong attention to detail, accuracy, and time management