Document Control Administrator

Page Mechanical Group, Inc.; Brenham (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Page Mechanical Group, Inc. in Brenham, TX is seeking a meticulous Document Control Administrator to manage quality records in an ISO/SO certified manufacturing setting. The role focuses on digitizing inspection reports, building customer data books, and supporting the calibration system across the site.

The candidate will ensure traceability, support internal/audits, and work with production, engineering, and quality teams to maintain accuracy and deadlines, including overtime when required.

Qualifications

• Experience in document control within manufacturing (oil/gas preferred).
• Proficiency with scanning, indexing, and archiving documents.
• Ability to compile data books (MRBs/MDRs) and support audits.

Responsibilities

• Scan, index, and save all incoming/outgoing inspection reports.
• Assemble data books for customers and deliver complete packages.
• Maintain calibration database and support tooling/gauge compliance.

Skills

Detail-oriented

Strong organizational skills

Deadline-driven

Overtime flexibility

Education

High School Diploma or equivalent

Tools

GageTrak

Oracle JD Edwards (JDE)

Adobe Acrobat Pro

Microsoft Office

Job description

Job Title: Document Control Administrator

Department: Quality Assurance
Location: Brenham, TX
Position Type: Full-Time

Job Summary

We are seeking a detail-oriented Document Control Administrator to manage and maintain our quality records. Operating in an ISO 9001/AS9100 certified manufacturing facility primarily serving the oil and gas industry, this role ensures all critical data is accurately processed and traceable. You will be responsible for digitizing inspection reports, compiling customer data books, and supporting our equipment calibration database.

Key Responsibilities

Document Management & Scanning

• Scan, index, and systematically save all incoming and outgoing manufacturing inspection reports.
• Retrieve documentation efficiently to support internal, customer, and third-party audits.

Data Book Compilation

• Assemble comprehensive manufacturing data books (MRBs/MDRs) for customers.
• Collaborate with production, engineering, and quality teams all relevant inspection and test records.
• Review completed data packages for accuracy and completeness before final delivery to clients.

Calibration & System Maintenance

• Assist the quality team in maintaining the company calibration database to ensure all tooling and gauges are compliant.

Qualifications & Skills

• Experience: 2+ years of document control experience in a manufacturing environment (oil and gas industry experience strongly preferred).
• Software Proficiency:
• Familiarity with GageTrak calibration software is highly preferred.
• Familiarity with Oracle JD Edwards (JDE) ERP system is highly preferred.
• Strong proficiency in Adobe Acrobat Professional (for merging/bookmarking PDFs) and Microsoft Office Suite.
• Education: High School Diploma or equivalent required.
• Core Competencies:
• Exceptional attention to detail, strong organizational skills, and the ability to manage strict customer deadlines.
• Willingness to work overtime and weekends as needed.