Project Coordinator

Construction Solutions Group; Stoughton (WI); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Company paid Disability and Life"

Health Savings Account contribution

401(k) with company match

Employee Assistance Program

Wellness programs

Paid time off

Tuition reimbursement

LinkedIn Learning access

Job summary

CSG/Zalk Josephs is seeking a Project Coordinator to support project execution across jobsite and administrative functions. You will work with the Project Manager and Finance to maintain documentation, financial administration, compliance, and tracking, helping to move projects forward and grow into project management or job cost accounting roles.

The role emphasizes coordinating between project teams, subcontractors, and finance, with a focus on schedules, RFIs, submittals, and cost tracking.

Qualifications

• Excellent organizational, communication, problem-solving, and time management skills.
• Associate degree in Construction Management, Business, Finance, or related field; or equivalent experience.
• Proficiency in Microsoft Office and experience with construction ERP or project management software.
• Familiarity with Textura, GCPay, LCP Tracker, Smartsheet preferred.
• Experience in project financial administration, cost tracking, or billing is a plus.
• Familiarity with construction documentation such as schedules, RFIs, submittals, and change orders.

Responsibilities

• Support Project Manager in execution, administration, startup, and closeout of projects.
• Coordinate communication among project teams, field personnel, subcontractors, vendors, and finance partners.
• Maintain project documentation including schedules, RFIs, submittals, change orders, and compliance records.
• Track and follow up on project deliverables to ensure deadlines.
• Assist with reporting, budgeting, and schedule management.
• Support safety, quality, and field reporting requirements and keep project records organized.
• Communicate project status and financial updates to PM and Finance.
• Perform special projects as needed.

Skills

Organizational skills

Communication

Problem-solving

Time management

Education

Associate degree in Construction Management, Business, Finance

Tools

MS Office (Excel, Word, Outlook)

Construction ERP software

Textura

GCPay

LCP Tracker

Smartsheet

Job description

Role Overview

The Project Coordinator supports project execution across jobsite and administrative functions, working closely with the Project Manager and Finance. This role helps maintain the documentation, financial administration, compliance, communication, and tracking necessary to keep projects organized and moving forward. The Project Coordinator provides exposure to core project management responsibilities and an opportunity to develop toward future roles in project management or job cost accounting.

Role Overview

The Project Coordinator supports project execution across jobsite and administrative functions, working closely with the Project Manager and Finance. This role helps maintain the documentation, financial administration, compliance, communication, and tracking necessary to keep projects organized and moving forward. The Project Coordinator provides exposure to core project management responsibilities and an opportunity to develop toward future roles in project management or job cost accounting.

Our Core Values

People First, Always

Send everyone home safely, every day. Respect different perspectives. Build trust. Establish strong relationships.

Remain Humble and Authentic

Be driven by integrity. Follow through on your commitments. Consider the impact of your decisions on others. Take Responsibility.

Stay Hungry

Think big. Embrace the journey. Seek knowledge and feedback. Focus on continuous improvement.

Primary Responsibilities

Project Support & Coordination

• Support the Project Manager in the execution, administration, startup, and closeout of projects.
• Coordinate communication among project teams, field personnel, subcontractors, vendors, and finance partners to ensure alignment on deliverables and timelines.
• Maintain project documentation, including schedules, RFIs, submittals, change orders, compliance records, and closeout documentation.
• Track and follow up on project deliverables to ensure deadlines are met.
• Assist with reporting, budgeting, schedule management, and issue resolution.
• Support safety, quality, and field reporting requirements while maintaining accurate and organized project records.
• Communicate project status, financial updates, risks, and key issues to the PM and Finance.
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization.

Financial & Document Control

• Collaborate with finance and accounting to support project financial administration and billing, including job cost tracking, forecasting, budget-to-actual review, Schedule of Values (SOV), monthly billing and invoice processing, and stored materials documentation.
• Coordinate project and subcontractor/vendor compliance and documentation, including tax exemption certificates, COIs, bonding, OCIP/CCIP programs, writing and executing purchase orders, and tracking engineering and detailing.
• Support change management and project recordkeeping, including tracking NOCs/change orders, preparing supporting cost documentation and CO budgets, processing related subcontractor/vendor changes, and maintaining organized project files and records.

Minimum Qualifications

• 1-3 years of experience supporting construction projects, project administration, operations, finance, or related activities.
• Associate degree in Construction Management, Business, Finance, or a related field; or an equivalent combination of education and construction-related experience.
• Excellent organizational, communication, problem-solving, and time management skills, with the ability to manage multiple priorities, coordinate across project teams, and meet deadlines.
• Strong proficiency in Microsoft Office applications (Excel, Word, and Outlook), and experience in using construction ERP, accounting, or project management software; familiarity with Textura, GCPay, LCP Tracker, and Smartsheet is a plus.
• Experience supporting project financial administration, cost tracking, billing, forecasting, change management, or related project controls activities is a plus.
• Familiarity with construction documentation, including project schedules, RFIs, submittals, change orders, and project records preferred.

What We Can Offer You

• Inclusive Medical, Dental, Vision, Accident, and Illness insurance
• Company paid Disability and Life insurance
• Health Savings Account contribution of up to $1,000 per year
• 401(k) retirement savings program with a company match
• Employee Assistance Program including discounts with major vendors & products
• Mental and physical wellness programs
• Competitive time off package including vacation, sick, and holiday pay
• Career advancement opportunities with a stable well-established organization
• Tuition reimbursement program and access to LinkedIn Learning course
• Applications submitted without a resume will not be considered
• CSG/Zalk Josephs does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CSG/Zalk Josephs without a prior written search agreement will be considered unsolicited and the property of CSG/Zalk Josephs.

Zalk Josephs is an Equal Opportunity Employer. Qualified candidates will be considered without regard to race, sex, disability, veteran status, sexual orientation or gender identity.