HR Coordinator & Personal Assistant

Openkrill; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Work from Home

Fixed schedule 9:00-18:00 GMT

Leave credits: VL, SL

Government-mandated benefits

Job summary

RecruitGo is seeking an HR and Administration professional to support HR operations globally. The role oversees employee records, recruitment, onboarding, employee relations, performance management, and HR reporting, while ensuring policy compliance.

You will work with internal teams and external partners, handling projects and providing administrative support to management in a fast-paced, international setting.

Qualifications

• Proficiency in Microsoft Office Suite and Excel.
• Analytical mindset with methodical approach.
• Ability to collaborate with Senior/Executive Management.
• Strong people and relationship-building skills.
• Capable of performing under pressure in a fast-paced environment.
• Fluent written and spoken English at corporate level.

Responsibilities

• Organise and maintain employee records with audits.
• Review and update policies and procedures as needed.
• Draft onboarding documents and staff handbooks.
• Coordinate onboarding, induction, and leaver processes.
• Draft job specifications and manage recruitment lifecycle.
• Prepare contracts, training agreements, and promotion letters.
• Assist payroll with leave and schedules.
• Coordinate reference, works rights, and background checks.
• Support HR projects and salary benchmarking initiatives.
• Create HR metrics reports and present insights.

Skills

Excel skills

Analytical thinking

Stakeholder management

Communication skills

Pressure handling

English proficiency

Education

CIPD Associate Member (desirable)

Tools

Microsoft Office

PowerPoint

Job description

About Us:

RecruitGo is a leading Employer of Record (EOR) company specializing in bridging top talent in emerging markets with global clients. Our services enable businesses to hire, manage, and pay employees internationally with ease. We are committed to providing seamless and efficient solutions to our clients and fostering a dynamic and inclusive work environment for our team.

Position Overview

The HR and Administration role is responsible for supporting the effective delivery of human resources operations and administrative functions within the organization. The position oversees employee records management, recruitment, onboarding, employee relations, performance management, and HR reporting while ensuring compliance with company policies and procedures. The role also provides administrative and operational support to management, coordinates with internal departments and external partners, and contributes to HR projects and initiatives. It requires strong organizational, analytical, communication, and relationship-building skills, with the ability to work efficiently in a fast-paced, global environment.

Responsibilities

• Organise and maintain Employee records including conducting File Audits and Gap Analysis.
• Review policies and procedures and update where changes require.
• Support in drafting employee handbooks and updating based on Client instructions.
• Update internal databases (e.g. record sick holiday or maternity leave) and upload employee files.
• Liaise with Hiring Managers to write and devise job specifications, filter and shortlist candidates, conduct first stage interviews and manage the full recruitment life cycle up to Junior Management level.
• Prepare HR documents, including contracts of employment and New Start Offer packs, Training Agreements, Promotion Letters.
• Manage and Co-ordinate New Start On-Boarding and Induction programme.
• Manage and Co-ordinate Leaver processes and work flow.
• Liaise with external partners, such as Drug & Alcohol or Occupational Health Testing Partners.
• Create regular reports and presentations on HR metrics (e.g. employee turnover rates).
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules).
• Manage Reference, Right to Work, Criminal Record and other relevant checks.
• Support Employees by providing template letters for mortgage applications, visa applications and Jury Service Duty Exemptions.
• Co-ordinate, diarise and issue End of Probation reviews and Annual appraisals.
• Support on minute taking at employee meetings such as disciplinary and performance management hearings.
• Participate in HR projects (e.g. help organize a job fair event, salary benchmarking, benefits).
• Project the company image/brand to clients via various media.
• Proficient in all Microsoft Office Suite applications including Excel and PowerPoint.
• Participate in HR projects (e.g. help organise a job fair event, salary benchmarking, benefits).
• Develop good relations with all team members, departments and stakeholders.
• General PA duties such as booking travel, invoicing, expenses management, collating information for company accountant, website and social media management, sales support such as preparing quotes and proposals and following up referrals.

Qualifications

• Microsoft Office Suite Proficiency and strong Excel skills.
• Analytical and methodical.
• The ability to work with Senior and Executive Management and deliver efficient and accurate information.
• Superlative people and relationship-building skills.
• Able to perform well in a pressurised and fast-paced environment.
• Superb written and spoken English at corporate level.

Nice to have Skills

• Has qualified to CIPD Associate Member level or is willing to work towards the qualification
• Experience within a Group HR Advisory role in a group and global organisation
• Exposure to supporting HR processes with Overseas teams

Why RecruitGo?

• Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
• Team Collaboration: Join forces with a supportive team, where your insights and contributions are valued.
• Inclusivity: Be part of an inclusive and diverse workplace that values your contributions. Work with the internal team to ensure timely delivery of services to clients and ensure that client expectations are met.

Benefits, Compensation and Work Setup

• Salary: PHP 37,000 – PHP 40,000 per month
• Work Setup: Work from Home (WFH)
• Work Schedule: 9:00 AM – 6:00 PM GMT (London Time)
• Leave Credits: VL, SL
• Benefits: Government-mandated benefits