Team Administrator

Hyper Recruitment Solutions Ltd; United States; Presencial; GBP 9000 - 15.000; A tiempo parcial

Descripción de la vacante

Hyper Recruitment Solutions Ltd is seeking a Part-time Team Administrator to provide high-level administrative support in the pharmaceutical sector. The role offers fully remote working, 18 hours per week, and a 6-month contract with potential extension.

You will coordinate travel, schedule cross-timezone meetings and support high-profile events with meticulous attention to detail. The ideal candidate will have a degree in a relevant field and experience in a compliance-focused environment, with

Formación

• Degree or higher in a relevant field is required.
• Experience in a similar admin/coordination role within pharma/healthcare, especially in a compliance function.
• Proficiency in MS Word, Excel and PowerPoint; SAP and Source Clear desirable.
• Excellent interpersonal, communication and organisational skills.
• Self-motivated, able to work independently in a busy team.

Responsabilidades

• Coordinate business travel arrangements and itineraries for stakeholders.
• Schedule meetings across multiple time zones; prepare materials and communicate effectively.
• Manage expense reports and update meeting trackers, agendas, and related docs.
• Provide on-site support during events including IT, catering and room setup.
• Support the team with various administrative tasks to maintain operational efficiency.

Conocimientos

Attention to detail

Communication

Organizational skills

Independent worker

Problem solving

Educación

Bachelor’s degree or higher in Pharmaceutical Chemistry / Quality Assurance / Administrative Studies

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

SAP

Source Clear software

Descripción del empleo

We are currently looking for a Team Administrator to join a dynamic team within the pharmaceutical sector. This part-time position offers the flexibility of remote working and is ideal for someone seeking a role that combines coordination, communication, and administrative support at a professional level. The role involves supporting key events and assisting the team with various ad hoc tasks to ensure smooth operations. This is an excellent opportunity for a proactive individual with experience in a busy, compliance-focused environment to contribute to high-profile meetings and projects. Our client values initiative and attention to detail, offering a chance to work at a reputable organization in a supportive, flexible setting. This is a part time role offering 18 hours per week, is a 6 month contract with the potential to extend and offers fully remote working.

Key Duties and Responsibilities

• As the Team Administrator you will coordinate business travel arrangements and itineraries, ensuring smooth logistics for internal and external stakeholders.
• As the Team Administrator you will schedule meetings across different time zones, prepare relevant materials, and communicate effectively in English.
• As the Team Administrator you will manage expense reports and update meeting trackers, agendas, and related documentation.
• As the Team Administrator you will provide on-site support during events, including printing, IT assistance, catering, and room setup.
• As the Team Administrator you will support the team with various administrative tasks to maintain operational efficiency.

Role Requirements

• A Degree or higher level in a relevant field (e.g., Pharmaceutical Chemistry / Quality Assurance / Administrative Studies)
• Proven experience in a similar administrative or coordination role within the pharmaceutical or healthcare industry, especially within a compliance function
• Highly proficient in Microsoft Word, Excel, and PowerPoint; knowledge of SAP and source clear software is desirable
• Excellent interpersonal, communication, and organizational skills, with strong attention to detail
• As the Team Administrator you will be self-motivated, able to work independently, and willing to support a busy team

Key Words: administrative support / coordination / pharmaceutical industry / compliance / remote working / event support / travel arrangements / team support / MS Office / SAP / source clear software

Hyper Recruitment Solutions Ltd (HRS) is an Equal Opportunities employer. We welcome applications from anyone who meets the role requirements.