Team Coordinator - Hospice

Haven Hospice; Town of Jackson (WI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Health Savings & Flexible Spending (up

Flexible Spending Accounts (up to $5,0

Job summary

Allay Hospice in Jackson, WI seeks a Hospice Team Coordinator to support clinical leadership and care teams. The role focuses on organizing patient records, scheduling, and maintaining equipment and supplies in a busy hospice office.

Ideal candidates have at least two years of administrative healthcare experience, familiarity with HCHB data entry, and strong communication skills to coordinate care teams while ensuring Medicare compliance.

Qualifications

• High School Diploma or GED required.
• Minimum of two years administrative healthcare work experience, preferably in hospice/home health operations.
• Proficient in data entry and basic office software.
• Understanding of Medicare documentation standards and referrals.

Responsibilities

• Provide administrative support to clinical leadership and care teams.
• Maintain organized patient records, office files, and supplies.
• Answer phones, manage mail, and assist visitors with professionalism.
• Track and order medical equipment and office supplies.
• Input data into electronic systems (e.g., HCHB) and set up clinician tablets.
• Assist with scheduling, admissions, discharge, and team coordination.
• Support HR functions like maintaining employee records.
• Ensure compliance with hospice policies and Medicare regulations.

Skills

Communication skills

Organizational skills

Detail-oriented

Team coordination

Education

High School Diploma or GED

Tools

HCHB

MS Office

Job description

Our Company

Allay Hospice

Overview

Office Location:

N. 168 West 22730 Prairie View Lane, Jackson, WI 53037

Schedule:

Full Time Monday-Friday 8AM-5PM

Are you organized, detail-oriented, and passionate about supporting meaningful care? Allay Hospice is seeking a passionate, dedicated Team Coordinator to join our team in Jacksonn, WI. As a Hospice Team Coordinator, you'll play a vital behind-the-scenes role that keeps our care teams running smoothly and our patients well-supported. If you're ready to make a difference with your organizational talents, we invite you to become part of a mission-driven team that values care, communication, and community.

How YOU will benefit

• Be part of meaningful, mission-driven work supporting patients and families.
• Grow your skills in healthcare operations, communication, and coordination.
• Gain hands-on experience with medical record systems and office tech.
• Work in a supportive, team-oriented environment with opportunities to learn and grow.

Benefits and Perks for You!

• Medical, Dental, Vision insurance
• Health Savings & Flexible Spending Accounts (up to $5,000 for childcare)
• Tuition discounts & reimbursement
• 401(k) with company match
• Generous PTO
• Mileage reimbursement
• Access to wellness and discount programs such as Noom, SkinIO (Virtual Skin Cancer Screening), childcare, gym memberships, pet insurance, travel and entertainment discounts and more!

*Benefits may vary by employment status

Responsibilities

As a Hospice Team Coordinator, You will:

• Provide administrative support to clinical leadership and care teams.
• Maintain organized patient records, office files, and supplies.
• Answer phones, manage mail, and assist visitors with professionalism.
• Track and order medical equipment and office supplies.
• Input data into electronic systems (e.g., HCHB) and set up clinician tablets.
• Assist with scheduling, admissions, discharge, and team coordination.
• Support HR functions like maintaining employee records.
• Ensure compliance with hospice policies and Medicare regulations.

Qualifications

• High School Diploma or GED required.
• Minimum of two years of administrative healthcare work experience, preferably in hospice and/or home health operations.
• Ability to maintain orderly files, supplies, and office systems.
• Proficient in verbal and written communication with patients, families, and staff.
• Familiarity with data entry systems such as HCHB and basic office software.
• Understanding of Medicare documentation standards and referral/intake

About our Line of Business

At Allay Hospice, our primary ambition is to bring first-class care to the warmest and most serene environment possible: home. We provide the full spectrum of hospice services, thoughtfully tailored to the individual needs of patients and families. Allay Hospice, an affiliate of Adoration Health, is grounded in a foundational commitment to providing exceptional patient care and championing our agency leadership and teams. We are proud to have experts in the health care industry on our team. We are confident you will find purpose, meaning and a chance to make a positive impact from day one. For more information, please visit www.allayhh.com. Follow us on Facebook and LinkedIn.