Administrative Assistant

CBSbutler; Nebraska; On-site; GBP 21,000 - 28,000; Full time

Job summary

CBSbutler is recruiting an organised Administrative Assistant/Secretary to join a busy General Practice team in Hayes, delivering secretarial and administrative support to Partners, Directors, Senior Managers and the wider team. The role helps ensure the office runs smoothly and clients receive a professional, welcoming service.

Based on-site, you will manage diaries, prepare documents, support onboarding and CRM tasks, handle invoices, arrange travel, and provide reception coverage.

Qualifications

• Previous secretarial/PA or administrative support experience, ideally in professional services.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint) and typing accuracy.
• Ability to manage confidential information with discretion and work well in a team.

Responsibilities

• Managing diaries, arranging meetings and preparing meeting rooms.
• Preparing and formatting letters, reports, presentations and other documents.
• Supporting client onboarding and AML administration.
• Maintaining accurate client records and CRM information.
• Assisting with client accounts and tax return administration – full training provided.
• Processing invoices and expenses.
• Coordinating travel, couriers, post and office requirements.
• Providing reception cover and supporting clients and visitors.
• Assisting with client meetings, lunches and office events.
• Providing general administrative support across the office.

Skills

Organisation

Attention to detail

Discretion

Team player

Communication

Tools

Word

Excel

Outlook

PowerPoint

Job description

We have a fantastic opportunity for an Administrative Assistant/ Secretary to join a busy General Practice team in a professional services company based in Hayes.

This is a varied role providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider team, while also helping to ensure the office runs smoothly and clients receive a professional and welcoming service.

Due to the nature of the work, this role is based onsite.

Responsibilities will include:

• Managing diaries, arranging meetings and preparing meeting rooms
• Preparing and formatting letters, reports, presentations and other documents
• Supporting client onboarding and AML administration
• Maintaining accurate client records and CRM information
• Assisting with client accounts and tax return administration – full training provided
• Processing invoices and expenses
• Coordinating travel, couriers, post and office requirements
• Providing reception cover and supporting clients and visitors
• Assisting with client meetings, lunches and office events
• Providing general administrative support across the office

We would love to hear from you if you have the following:

• Previous experience in a secretarial, PA or administrative support role ideally in an accountancy firm, law practice or financial/ professional services firm
• Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
• Excellent organisation and attention to detail
• The ability to manage confidential information with discretion
• A strong team player who can also work independently

In return you can expect a competitive salary and benefits package and the chance for a forward thinking company in a talented team.

If you’re an organised, professional and proactive Secretary looking for a varied role within a busy professional environment, we’d love to hear from you.