Team Assistant

Ampcus, Inc; California (MO); On-site; USD 38,000 - 60,000; Full time

Job summary

Ampcus Inc. in Sacramento, CA is seeking a proactive Team Assistant to support day-to-day office operations, reception, and facilities. You will welcome visitors, coordinate mail and shipping, assist conference room scheduling, and help managers with travel arrangements and expense reporting.

The role requires strong organizational skills, the ability to multitask, and excellent communication. You will work in a professional office environment, handling ad hoc administrative tasks and

Qualifications

• Excellent time management and multi-tasking abilities.
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Professional presentation required.

Responsibilities

• Serve as the first point of contact for visitors and customers.
• Greet guests professionally and ensure a positive experience.
• Direct inquiries and manage drop-in visitors per policy.
• Coordinate mailing and shipping for office staff.
• Support conference room bookings and notify timing conflicts.
• Maintain and organize the reception area and common spaces.
• Coordinate office supply vendors and stock levels.
• Oversee maintenance of office equipment and service requests.
• Report and track site issues.
• Arrange domestic and international travel for designated managers.
• Prepare and process expense reports accurately and on time.
• Assist with scheduling meetings and coordinating logistics.
• Arrange food service for morning and lunch meetings as needed.
• Handle ad hoc administrative tasks and projects.

Skills

Time management

Organization

Attention to detail

Communication skills

Professional presentation

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title: Team Assistant

Location(s): Sacramento, CA

General Summary of the Position:

The Team Assistant position is responsible for assisting in overall office activities, including the reception area and facilities. This role is essential for ensuring a welcoming environment for visitors, maintaining smooth office operations and supporting managers with travel and expense reporting process.

We are seeking an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative support related tasks. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Essential Functions:

• Reception Management
  • Serve as the first point of contact for visitors and customers.
  • Greeting guests professionally and ensuring a positive experience.
  • Manage any drop in visitors according to policy and direct inquiries appropriately.
  • Point person for mailing and shipping needs for the office staff.
  • Support conference room booking and notifications of timing conflicts.
• Office Administration
  • Maintain and organize the reception area and common spaces.
  • Coordinate office supply vendor to ensure appropriate levels of supply on hand.
  • Supervises the maintenance of all the office equipment and request service(s) when needed.
  • Report and track site issues as needed.
• Travel and Expense Reporting
  • Arrange domestic and international travel for designated managers.
  • Prepare and process expense reports accurately and on time.
• General Support
  • Assist with scheduling meetings and coordinating logistics.
  • Arranging food service for morning an lunch meetings as needed.
  • Handle ad hoc administrative tasks and projects as assigned.

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
• Duties, responsibilities and activities may change at any time with or without notice.

Skills and Abilities Required:

• Excellent time management skills and ability to multi-task and prioritize work.
• Strong organizational and multitasking skills.
• Attention to detail and problem-solving skills.
• Good communication and interpersonal skills.
• Must have professional presentation.

Work Environment

• This job operates in a professional office environment.
• This role routinely uses standard office equipment.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.