Team Assistant

Keystone AI; Boston (MA); On-site; USD 60,000 - 110,000; Full time

Job summary

Keystone AI is seeking a motivated Team Assistant to support its Advanced Technology Services leadership team. This critical role involves strategic support, project management, and fostering collaboration within a fast-paced environment. Candidates should possess strong communication, organizational skills, and the ability to thrive under pressure while managing multiple projects. A competitive salary range and a commitment to diversity make Keystone a great place to advance your career.

Benefits

401k contribution

Annual discretionary bonus

Competitive benefits package

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple projects.
• Experience with Microsoft Office and CRM tools.

Responsibilities

• Support leadership with project management and administrative tasks.
• Manage agendas, meeting notes, and follow-up action items.
• Prepare project status reports and maintain document organization.

Skills

Communication

Organization

Adaptability

Project Management

Analytical Skills

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Salesforce

Job description

Join to apply for the Team Assistant role at Keystone AI

Join to apply for the Team Assistant role at Keystone AI

Keystone is a premier consulting firm that takes a unique interdisciplinary approach combining economics, tech, and strategy to solving the most complex challenges for leading technology firms and global brands. Keystone supports both strategy work defining the future of the technological ecosystem and legal proceedings relating to technology such as intellectual property and competition law.

For this position, we are looking for an ambitious and self-driven individual to join us as a Team Assistant supporting Keystone’s Advanced Technology Services leadership team. Keystone has grown substantially each year, and this position is critical to our continued growth as a company and practice. You will work directly with the leadership of the firm to creatively solve problems and foster our company’s culture.

In this role, you will develop a deep understanding of the working styles of the leadership and provide strategic support in managing projects, priorities and workflows in a fast-paced, high volume, and ever-changing client service environment. This role is ideal for someone who has strong business acumen, is well organized, and can manage multiple projects and stakeholders simultaneously. This role will report to Min Shin, Senior Director of Practice Operations.

Ideally, the skills you need to possess to be successful in this role are:

• Excellent communication: clear and effective communication skills, both written and verbal, with the ability to interact with all levels of the organization professionally and appropriately
• Organizational skills: exceptional organizational skills with the ability to manage a high volume of work successfully and efficiently by working both autonomously and as part of a wider team
• Adaptability: flexibility and initiative to adapt to the dynamic nature of a scale up environment and the ability to thrive in a fast-paced, and at times ambiguous setting
  
  

Some Of Your Responsibilities Will Include

• Collaborate with K.ATS leadership team and practice leads to support weekly/bi-weekly calls including preparing agendas, meeting notes, and following up on action items
• Ensure alignment of all efforts within Practices and the K.ATS Group with broader K.ATS Group goals
• Provide support to K.ATS leadership team to assist in goal achievements – including research, project management, data analysis and more
• Provide administrative support for the K.ATS leadership team such as preparing presentations, reports, research and proposals
• Prepare comprehensive project status reports on Practices for K.ATS Partners
• Manage digital document organization, version control, and maintenance on Sharepoint, Box, etc. for easy access for all team members
• Planning in-person working sessions such as department-wide offsites, sprints, etc. including travel, agendas, and team building activities
• Serve as the centralized resource for best practices and implementation across K.ATS
• Supporting administrative aspects of leadership’s internal commitments: practice area activities, leadership committees, and recruiting/workforce planning
• Assist and coordinate on all efforts related to K.ATS Group and its Practices – including, but not limited to, preparing for K.ATS section of monthly firmwide updates and Board presentations, building slides
  
  

Qualifications

• Enthusiastic, team-player who is willing to dive in head first in a fast-paced environment at a growing firm
• Natural collaborator, people-person, and effective communicator
• Ability to work independently and provide guidance to executive level management across all operational areas and ETA practices
• Extensive knowledge of Microsoft Word, Excel, Power Point and Outlook; basic knowledge or experience with Customer Relationship Databases and Resource Management/scheduling tools; experience with Salesforce is preferred
• Excellent written/verbal communication, analytical, problem identification and resolution skills; organized and deadline oriented
• Ability to handle ad hoc projects as business requirements emerge and evolve
• High professional and ethical standards for handling confidential and sensitive information
• Excellent multi-tasker - experience with project management a plus
  
  

US Salary Range: $60,000-110,000, plus an annual discretionary bonus, 401k contribution, and competitive benefits package. Actual compensation within the range will depend upon the level the individual is hired into based on their skills, experience, qualifications.

At Keystone we believe diversity matters. At every level of our firm, we seek to advance and promote diversity, foster an inclusive culture, and ensure our colleagues have a deep sense of respect and belonging. If you are interested in growing your career with colleagues from varied backgrounds and cultures, consider Keystone Strategy.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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