IP Client Service Team Assistant

Choate, Hall & Stewart LLP; Boston (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading law firm in Boston is seeking an IP Client Service Team Assistant to support the Intellectual Property practice group. This entry-level role involves providing administrative support, managing workflows, and engaging with client patent portfolios. Ideal candidates should possess exceptional attention to detail, strong communication skills, and proficiency in Microsoft Office.

Qualifications

• Minimum of 1 year of related Patent or administrative support experience.
• Exceptional attention to detail and ability to produce work quickly.
• Must be able to work in fast paced environment, independently and as a team.

Responsibilities

• Provide general administrative support for client service team and practitioners.
• Manage electronic file workspaces ensuring accuracy.
• Satisfy client specific requests in support of client patent portfolios.

Skills

Attention to detail

Communication

Ability to learn new technology

Education

Bachelor Degree or equivalent experience

Tools

Microsoft Office

Job description

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Under general supervision, the IP Client Service Team Assistant provides administrative support to the Intellectual Property practice group and respective case team, with respect to domestic and foreign patents.

Job Functions:

• Provide general administrative support for client service team and practitioners:
• Profile and Triage all emails and assist with daily workflow.
• Profile Patent Docket Action emails.
• Manage electronic file workspaces, while ensuring accuracy and integrity of data (i.e. profiling and workspace cleanup).
• Satisfy client specific requests in support of the management of client patent portfolios.
• Work with Client Service Team Manager to prepare and maintain practitioner/client docket reports.
• Attend to Practitioner Requests for new matter opening (NBI Express)
• Works proactively with others to support efforts within the department to improve efficiency and add value.
• Organizes and prioritizes assignments and contributes to the department’s ability to meet or exceed goals and standards.
• Maintains current knowledge and understanding of patent terminology and filing procedures including both US and foreign matters and knowledge and understanding of current USPTO rules and procedures (37 CFR).

Qualifications:

• Minimum of 1 year of related Patent or administrative support experience.
• Demonstrated interest in the Patent & Intellectual Property field.
• Exceptional attention to detail and ability to produce work quickly, by prioritizing assignments to meet deadlines.
• Demonstrated ability to learn new technology, processes and procedures effectively and with confidence.
• Must be able to work in fast paced environment, independently, as well as in team setting.
• Exceptional communication (both written and verbal) skills.
• Proficiency in all Microsoft Office products is essential.
• Bachelor Degree, or equivalent experience.

Work Authorization:

• Applicants must be legally authorized to work in the United States without the need for sponsorship by the Firm (either now or in the future).

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal and Administrative

• Industries

  Legal Services

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