Tax Office Operations Coordinator

Express Employment Professionals - Cincinnati East; Pensacola (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

Express Employment Professionals - Cincinnati East in Pensacola, FL is seeking a Tax Office Administrator to support partners by managing internal operations, scheduling, and the follow-through of client engagements.

The role requires 2-5 years in an administrative role, strong communication, and proficiency with QuickBooks Online, Adobe, and Microsoft Office. Occasional longer hours during peak season may be needed.

Qualifications

• 2-5 years in an administrative or professional office role.
• Professional communication with clients via email or phone.
• Strong organization and recordkeeping during high-volume seasons.
• Proficient in QuickBooks Online, Adobe, and Microsoft systems.
• Reliable transportation.
• Willing to learn new software and workflows.
• High school diploma required; relevant experience preferred.

Responsibilities

• Logistics & Scheduling: Manage partner calendars and schedule meetings for new clients.
• Signature & Compliance Workflow: Handle e-signatures and engagement letters.
• External Bookkeeping & Data Entry: Data entry for clients and collect payments.
• IRS Communication: Preparation of IRS letters and powers of attorney.
• Document Processing: Scanning, filing, printing, assembly, and mailing tax returns.
• Administrative Support: Manage mail, post office trips, and office supplies.
• Software Research: Evaluate new software or tools for firm-wide use.
• Other Duties as Assigned

Skills

2-5 years experience

Communication skills

Organization

Adaptability

Reliability

Education

High school diploma

Tools

QuickBooks Online

Adobe

Microsoft Office

Job description

Express Employment Professionals - Cincinnati East in Pensacola, FL is seeking a Tax Office Administrator to support partners by managing internal operations, scheduling, and the follow-through of client engagements.

The role requires 2-5 years in an administrative role, strong communication, and proficiency with QuickBooks Online, Adobe, and Microsoft Office. Occasional longer hours during peak season may be needed.