Administrative Assistant — QuickBooks, Invoicing & Office Ops

Express Employment Professionals - Cincinnati East; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking an Administrative Assistant with QuickBooks experience to join our office team. You will manage calendars, invoices, and inventory, while ensuring accuracy and regulatory compliance.

The ideal candidate is highly organized, detail-oriented, and a clear communicator, able to adapt to changing priorities and work independently when needed.

Qualifications

• Two or more years of experience in an office setting.
• Excellent understanding of Microsoft Excel and QuickBooks.
• Ability to type 30+ words per minute.
• Self-motivated with efficient problem-solving skills.
• Strong communication skills, both written and verbal.
• Highly organized and detail-oriented.
• Adaptable to changing priorities and tasks.

Responsibilities

• Answer phone calls and take orders.
• Process invoices and maintain payment process tracking.
• Manage team calendars and assist with inventory management.
• Perform miscellaneous administrative duties as needed.
• Create and manage invoices.
• Collect payment information from clients.
• Perform accounts payable tasks.

Skills

Communication

Organization

Attention to detail

Typing speed

Problem solving

Time management

Office experience

Tools

QuickBooks

Microsoft Excel

Job description

Express Employment Professionals - Cincinnati East is seeking an Administrative Assistant with QuickBooks experience to join our office team. You will manage calendars, invoices, and inventory, while ensuring accuracy and regulatory compliance.

The ideal candidate is highly organized, detail-oriented, and a clear communicator, able to adapt to changing priorities and work independently when needed.