Talent Onboarding & Interview Scheduler

TAS Energy; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

TAS Energy Inc. is seeking an Onboarding & Recruiting Scheduling Coordinator in Houston to support interviews, candidate scheduling, and end-to-end onboarding for direct hires, interns, and contractor conversions.

The role emphasizes excellent communication with candidates, recruiters, and hiring managers, along with managing ATS records and coordinating pre-employment screenings. Local travel within Houston is required.

Qualifications

• 3+ years of administrative, customer service, recruiting coordination, or scheduling experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Experience with calendar management tools.
• Professional demeanor and strong interpersonal skills.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview panels.
• Schedule phone screens, virtual interviews, onsite interviews, panel interviews, and debrief meetings.
• Communicate with candidates regarding interview scheduling, confirmations, reminders, and follow-up information.
• Maintain accurate candidate and interview records in the ATS.
• Partner with recruiters and hiring teams to ensure timely scheduling and positive candidate experiences.
• Monitor scheduling timelines and proactively resolve conflicts or delays.
• Handle last-minute scheduling conflicts and changes professionally and efficiently.
• Support recruiting administrative tasks related to hiring activities.
• Initiates and monitors pre-employment screening processes including employment verifications, physicals, background checks, and drug screenings.
• Manages the full-cycle contractor conversion process, including opening requisitions, coordinating candidate application completion, advancing candidates through Workday, initiating and monitoring onboarding activities, and scheduling new hire orientation.
• Assists in reviewing I-9 documents, completing E-Verify for new hires, uploads necessary documents to ExponentHR, such as offer letters, applications, etc.
• Monitors and coordinates annual screening requirements for Field Service Team.
• Conducts new hire orientation on an as-needed basis.
• Maintains the integrity and confidentiality of human resource files and records.
• Travels to other TAS facilities within the Houston area to assist with contractor conversions, company events, communications, etc.
• Any other duties assigned by TAS

Skills

Independent work

Team collaboration

Problem solving

Data entry accuracy

Confidential handling

Customer service mindset

Cross-functional collaboration

Administrative skills

Time management

Verbal and written communication

Education

High school diploma or equivalent

Associate degree in business a plus

Tools

Workday

ExponentHR

ATS (Applicant Tracking System)

Job description

TAS Energy Inc. is seeking an Onboarding & Recruiting Scheduling Coordinator in Houston to support interviews, candidate scheduling, and end-to-end onboarding for direct hires, interns, and contractor conversions.

The role emphasizes excellent communication with candidates, recruiters, and hiring managers, along with managing ATS records and coordinating pre-employment screenings. Local travel within Houston is required.