Talent Interview & Onboarding Coordinator

TAS Energy; Houston (TX); On-site; USD 42,000 - 59,000; Full time

Job summary

TAS Energy in Houston, TX seeks an Onboarding & Recruiting Scheduling Coordinator to support the hiring and onboarding process. You will coordinate interviews, manage scheduling logistics, and guide candidates and new hires through onboarding activities with recruiters and hiring managers.

This role emphasizes accurate ATS data, efficient calendar management, and collaboration with cross-functional teams. Travel to TAS facilities in the Houston area may be required to support contractor

Qualifications

• 3+ years of administrative, customer service, recruiting coordination, or scheduling experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Experience with calendar management tools.
• Bilingual (English/Spanish) is a plus.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview panels.
• Schedule phone screens, virtual interviews, onsite interviews, panel interviews, and debrief meetings.
• Communicate with candidates regarding interview scheduling, confirmations, reminders, and follow-up information.
• Maintain accurate candidate and interview records in the ATS.
• Partner with recruiters and hiring teams to ensure timely scheduling and positive candidate experiences.
• Monitor scheduling timelines and proactively resolve conflicts or delays.
• Handle last-minute scheduling conflicts and changes professionally and efficiently.
• Support recruiting administrative tasks related to hiring activities.
• Initiates and monitors pre-employment screening processes including employment verifications, physicals, background checks, and drug screenings.
• Manages the full-cycle contractor conversion process, including opening requisitions, coordinating candidate application completion, advancing candidates through Workday, initiating and monitoring onboarding activities, and scheduling new hire orientation.
• Assists in reviewing I-9 documents, completing E-Verify for new hires, uploads necessary documents to ExponentHR, such as offer letters, applications, etc.
• Monitors and coordinates annual screening requirements for Field Service Team.
• Conducts new hire orientation on an as-needed basis.
• Maintains the integrity and confidentiality of human resource files and records.
• Travels to other TAS facilities within the Houston area to assist with contractor conversions, company events, communications, etc.

Skills

Interview coordination

Calendar management

Data entry accuracy

Customer service mindset

Written & verbal communication

Team collaboration

Education

High school diploma or equivalent

Associate degree in business a plus

Tools

Workday

ExponentHR

Applicant Tracking System (ATS)

Calendar management tools

Job description

TAS Energy in Houston, TX seeks an Onboarding & Recruiting Scheduling Coordinator to support the hiring and onboarding process. You will coordinate interviews, manage scheduling logistics, and guide candidates and new hires through onboarding activities with recruiters and hiring managers.

This role emphasizes accurate ATS data, efficient calendar management, and collaboration with cross-functional teams. Travel to TAS facilities in the Houston area may be required to support contractor