Onboarding & Recruiting Scheduling Coordinator

Comfort Systems USA, Inc.; Houston, Northern (TX, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

TAS Energy Inc. in Houston, TX is seeking an Onboarding & Recruiting Scheduling Coordinator to coordinate interviews, manage scheduling logistics, and guide direct hires, interns, and contractor conversions through onboarding. The role supports recruiters, hiring managers, and candidates to ensure a positive experience.

The position emphasizes strong organization, confidentiality, and effective communication. Experience with ATS tools and Workday is preferred; bilingual (English/Spanish) a plus.

Qualifications

• 3+ years of administrative, customer service, recruiting coordination, or scheduling experience.
• Experience with applicant tracking systems is preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview panels.
• Schedule phone screens, virtual interviews, onsite interviews, panel interviews, and debrief meetings.
• Communicate with candidates regarding interview scheduling, confirmations, reminders, and follow-up information.
• Maintain accurate candidate and interview records in the ATS.
• Partner with recruiters and hiring teams to ensure timely scheduling and positive candidate experiences.

Skills

Calendar management

Multi-tasking

Data entry

Confidentiality

Customer service

Interpersonal skills

Communication

Time management

Education

High school diploma or equivalent

Associate degree in business a plus

Tools

Workday

ExponentHR

Job description

POSITION OVERVIEW

The Onboarding & Recruiting Scheduling Coordinator supports the hiring and onboarding process by coordinating interviews, managing candidate scheduling logistics, coordinating and managing the full onboarding process for direct hires, interns, and contractor conversions to ensure a positive experience for candidates, new hires, recruiters, and hiring managers.

KEY JOB RESPONSIBILITIES

• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview panels
• Schedule phone screens, virtual interviews, onsite interviews, panel interviews, and debrief meetings
• Communicate with candidates regarding interview scheduling, confirmations, reminders, and follow-up information
• Maintain accurate candidate and interview records in the applicant tracking system (ATS)
• Partner with recruiters and hiring teams to ensure timely scheduling and positive candidate experiences
• Monitor scheduling timelines and proactively resolve conflicts or delays
• Handle last-minute scheduling conflicts and changes professionally and efficiently
• Support recruiting administrative tasks related to hiring activities
• Initiate and monitor pre-employment screening processes including employment verifications, physicals, background checks, and drug screenings
• Manage the full-cycle contractor conversion process, including opening requisitions, coordinating candidate application completion, advancing candidates through Workday, initiating and monitoring onboarding activities, and scheduling new hire orientation
• Assist in reviewing I-9 documents, completing E-Verify for new hires, upload necessary documents to ExponentHR, such as offer letters, applications, etc.
• Monitor and coordinate annual screening requirements for Field Service Team
• Conduct new hire orientation on an as-needed basis
• Maintain the integrity and confidentiality of human resource files and records
• Travel to other TAS facilities within the Houston area to assist with contractor conversions, company events, communications, etc.
• Any other duties assigned by TAS

JOB SKILLS

• Ability to work independently and as a team
• Strong problem-solving skills in a fast-paced environment
• Ability to manage data entry tasks while ensuring accuracy and completeness
• Confidential information handling
• A customer service mindset
• Ability to build collaborative relationships with candidates, hiring managers, and cross-functional teams.
• Excellent general administrative skills.
• Time management skills and independent judgment to prioritize and organize diversified workload.
• Strong verbal and written communications skills.
• Excellent computer skills and knowledge of a variety of software applications.
• Some analytical ability is required to gather and summarize data for reports.

EDUCATION & TRAINING

High school diploma or equivalent Associate degree in business a plus

MINIMUM REQUIREMENTS

• 3 + years of administrative, customer service, recruiting coordination, or scheduling experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Experience with calendar management tools
• Professional demeanor and strong interpersonal skills
• Ability to manage multiple priorities with attention to detail

PREFERRED REQUIREMENTS

• Experience with applicant tracking systems
• Experience supporting recruiting
• Bilingual (English/Spanish) is a plus

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

Position is at least 80% to 95% at a desk working with computer. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Performs other physical activities including use of fingers, sitting, stooping, bending, crouching, talking, hearing, and performing repetitive motions. Visual acuity requirements include color, depth perception and field of vision necessary to prepare and analyze data and figures, operate a computer terminal, and conduct extensive reading. The incumbent will be subject to inside environmental conditions.

COMPANY OVERVIEW

Join a team driven to excel in all that we do! When you join TAS, you join a Houston-headquartered company that is part of a large Houston-headquartered publicly traded company, Comfort Systems USA, with a solid reputation built on outstanding value, integrity, and customer focus. We offer our customers and employees the best of both worlds: a small company feel with the resources, talent, process, and international reach of a large company. TAS delivers innovative packaged modular systems that are engineered and manufactured in one of our Houston, TX facilities and utilized in data centers, power, and commercial/industrial utility system applications. TAS has successfully delivered and commissioned over 520 packages to over 33 countries. The company is headquartered in Houston, TX and has five ISO 9001 certified manufacturing facilities in Houston, encompassing 1.2m sq. feet with proximity to major shipping ports and interstate highways. TAS manages all logistics and transportation facilitating accelerated construction at customer’s facilities. TAS’ fastest growing business is the data center market. By applying deep expertise in cooling, thermodynamics, and power, TAS has developed an entire product line that revolutionizes data center delivery. With our tremendous market potential, advanced technological systems, entrepreneurial culture as well as a talented and productive workforce, we continue to set and exceed aggressive market penetration and financial goals. More information is available on the company website at: www.tas.com.

IMPORTANT NOTICE

TAS has a tobacco‑free workplace policy, under which individuals are not allowed to smoke or use tobacco or nicotine products on the TAS premises, while conducting TAS business off premises or take "smoking" breaks during working hours. “smoking” and “tobacco or nicotine products” includes, but is not limited to, product such as cigarettes, e-cigarettes, cigars, pipes, vaping, all forms of smokeless tobacco (chewing tobacco, snuff, dip) and clove cigarettes The above declarations are not intended to be an all‑inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. Applications and resumes will be kept on file for a limited time and the Company is under no duty or obligation to contact applicants if they are not selected for the job applied for or if other jobs become available in the future. Applicants that desire to apply for a job that becomes available at the Company in the future, should submit a new employment application or resume. TAS Energy Inc. guarantees equal employment opportunities to all qualified applicants. All qualified applicants will receive consideration for employment, without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin. Comfort Systems USA is composed of more than 45 operating companies in over 170 locations across the United States. We are a leading building and service provider for mechanical, electrical and plumbing building systems. We take great pride in knowing that the work we do can improve the lives of those around us. Our national footprint means that we have career opportunities across the USA, ranging from entry-level field and office positions to experienced professionals who support a wide range of projects.