Talent Coordinator

Calculated Hire; Cambridge (MA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A recruitment agency is looking for a Talent Coordinator to support Research & Development hiring efforts. The individual will manage interview scheduling, serve as the main contact for candidates, and prepare them for the interview process. The role requires 1-3 years of coordination experience, proficiency in Microsoft Office, and strong communication skills. This is a hybrid position with a 1-year contract in Cambridge, Massachusetts. The ideal candidate should have a proactive and organized approach to support a seamless recruiting experience.

Qualifications

• 1-3 years of experience in recruiting coordination or a similar administrative role.
• Strong proficiency in Microsoft Office Suite and Microsoft Outlook.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and execute all interview scheduling for candidates across the R&D organization.
• Serve as the primary point of contact for candidates throughout the recruiting lifecycle.
• Conduct interview preparation sessions to support candidates.

Skills

Recruitment coordination

Time management

Communication skills

Attention to detail

Microsoft Office Suite

Tools

Microsoft Outlook

Job description

Technical Recruiter @ Calculated Hire | Ethical Advertising, Communication

Talent Coordinator – Research & Development Team

Hybrid (3 days onsite/2 days remote)

1-YR Contract | w2

Overview

We are seeking a highly organized and detail-oriented Talent Coordinator to support our Research & Development hiring efforts. This individual will play a critical role in ensuring a smooth, efficient, and positive experience for all candidates throughout the interview process. The ideal candidate is proactive, dependable, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

• Manage and execute all interview scheduling for candidates across the R&D organization, coordinating availability with hiring managers, panelists, and stakeholders.
• Serve as the primary point of contact for candidates, ensuring an exceptional level of candidate care and responsiveness throughout the recruiting lifecycle.
• Conduct interview preparation sessions, ensuring candidates feel informed, supported, and ready for each step of the process.
• Facilitate and extend formal offer letters, ensuring accuracy, compliance, and timely delivery to selected candidates.
• Maintain organized communication and documentation within Microsoft Outlook and other Microsoft platforms.
• Collaborate closely with recruiters and hiring managers to ensure a seamless, consistent candidate experience.
• Track and update candidate progress within internal systems as needed.

Qualifications

• 1–3 years of experience in recruiting coordination, HR support, or a similar administrative role.
• Strong proficiency in Microsoft Office Suite and Microsoft Outlook.
• Exceptional attention to detail, time management, and follow-through.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and work effectively in a dynamic, deadline-driven environment.
• Professional, empathetic approach to candidate communication and experience.