Talent Acquisition Operations Coordinator (Remote/Contract-to-Hire)

ConsultNet Technology Services and Solutions; Cincinnati (OH); Remote; USD 30,000 - 55,000; Full time

Job summary

ConsultNet Technology Services and Solutions is seeking a Talent Acquisition Operations Coordinator to own the operational side of talent acquisition, focusing on scheduling, analytics, and process improvement. This role supports recruiters, hiring managers, and executives to ensure smooth, efficient searches and a positive candidate experience.

Remote or hybrid arrangements may apply; the position is contract-to-hire, targeting high-visibility hires across technology and executive levels, with

Qualifications

• Bachelor's degree in HR, Business, or related field (or equivalent).
• 3-5 years in recruiting coordination or similar admin role.
• Proven experience managing calendars for senior leaders and executives.
• Strong reporting and analytical skills with dashboards and data translation.
• Experience creating or managing interview scorecards and structured feedback processes.
• Excellent organizational skills and ability to manage multiple priorities.
• Exceptional written and verbal communication with senior leaders.
• Confidentiality and sound judgment in handling sensitive information.
• Experience with applicant tracking systems (Workday preferred) and scheduling tools.
• Advanced Excel skills with pivot tables, formulas, and data visualization; proficiency with Outlook and PowerPoint.

Responsibilities

• Schedule complex, multi-panel interviews across time zones for technology and executive roles.
• Manage interview logistics including virtual interviews, onsite visits, travel, and itineraries.
• Serve as primary contact for candidates on scheduling with professional, confidential communication.
• Partner with executive assistants and senior stakeholders to resolve scheduling conflicts and keep searches on track.
• Build and distribute recruiting reports and dashboards on pipeline health, time-to-fill, conversion, and offers.
• Analyze hiring data to identify bottlenecks and opportunities for improvement.
• Maintain data accuracy in the applicant tracking system; prepare executive-ready status updates.
• Design and maintain structured interview scorecards and evaluation guides with hiring managers and recruiters.
• Facilitate feedback processes to ensure timely and complete interviewer input.
• Consolidate and summarize feedback to support informed hiring decisions.
• Track scorecard completion and drive improvements for fair evaluation.
• Support job postings, offer letters, background checks, and pre-employment documentation.
• Handle confidential hiring information with discretion.
• Document and standardize talent acquisition processes and workflows.
• Train hiring managers and interviewers on scheduling, scorecards, and feedback expectations.

Skills

Calendar management

Communication

Attention to detail

Multitasking

Confidentiality

Executive interaction

Data interpretation

Education

Bachelor's degree in Human Resources, Business, or related field

Tools

Workday

Excel

Outlook

PowerPoint

Power BI

Job description

Title: Talent Acquisition Operations Coordinator (Contract-to-Hire)
Location : Remote : Excluding CA, CO, NY EST/CST preferred
Target Start Date : 12/7 - ASAP, based on onboarding
Type: (C, CTH, D) CTH
Pay Rate / Salary (Ranges OK) : Listed above

Talent Acquisition Operations Coordinator (Contract-to-Hire)

This position is a contract-to-hire opportunity.

Great hiring depends on great operations. In this role, you'll keep hiring running smoothly for technology and executive searches. This is not a recruiting role. You'll own the operational side of talent acquisition, including complex interview scheduling, reporting, structured feedback loops, and interview scorecards.

You'll work closely with recruiters, hiring managers, and senior leaders to make every search efficient, consistent, and a great experience for candidates.

If you love organization, precision, and turning data into insight, we'd love to meet you.

What You'll Do Scheduling and Coordination

• Schedule complex, multi-panel interviews for technology and executive roles across time zones and busy leadership calendars.
• Manage interview logistics, including virtual interviews, onsite visits, travel arrangements, and candidate itineraries.
• Serve as the primary point of contact for candidates regarding scheduling, ensuring timely, professional, and confidential communication.
• Partner with executive assistants and senior stakeholders to resolve scheduling conflicts and keep searches on track.

Reporting and Analytics

• Build and distribute recruiting reports and dashboards covering pipeline health, time-to-fill, conversion rates, and offer acceptance rates.
• Analyze hiring data to identify bottlenecks, trends, and opportunities for process improvement.
• Maintain data accuracy and integrity within the applicant tracking system.
• Prepare executive-ready status updates and hiring summaries for leadership reviews.

Feedback Loops and Scorecards

• Design and maintain structured interview scorecards and evaluation guides in partnership with hiring managers and recruiters.
• Facilitate interview feedback processes to ensure timely and complete interviewer input.
• Consolidate and summarize interview feedback to support informed hiring decisions.
• Track scorecard completion rates and recommend improvements that support fair and consistent evaluation practices.

Talent Acquisition Operations

• Support job postings, offer letter preparation, background checks, and pre-employment documentation.
• Handle confidential and sensitive hiring information with discretion.
• Document, standardize, and continuously improve talent acquisition processes, templates, and workflows.
• Train hiring managers and interviewers on scheduling procedures, scorecard usage, and feedback expectations.

Qualifications Required

• Bachelor's degree in Human Resources, Business, or a related field, or equivalent experience.
• 3-5 years of experience in recruiting coordination, talent acquisition operations, or a similar administrative role.
• Proven experience managing complex calendars for senior leaders and executives.
• Strong reporting and analytical skills, including experience building reports and dashboards and translating data into actionable insights.
• Experience creating or managing interview scorecards and structured feedback processes.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a high-volume environment.
• Exceptional written and verbal communication skills with the confidence to interact with senior leaders and executives.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Experience working with applicant tracking systems (Workday preferred) and scheduling tools.
• Advanced Microsoft Excel skills, including pivot tables, formulas, and data visualization, as well as proficiency with Outlook and PowerPoint.

Preferred

• Experience supporting technology, IT, healthcare, or executive hiring initiatives.
• Experience with Power BI and/or Workday reporting.
• Familiarity with structured interviewing methodologies and recruiting compliance practices.

Employment Type: Contract-to-Hire
Department: Talent Acquisition Operations
Work Arrangement: Remote or Hybrid (based on client requirements)

This role is ideal for someone who enjoys creating order from complexity, managing high-visibility hiring processes, and improving operational excellence within Talent Acquisition.

Welcome to ConsultNet, a premier national provider of technology talent and solutions. Our expertise spans across project services, contract-to-hire, direct search, and managed services onshore, nearshore, and hybrid. For over 25 years, we have connected thousands of consultants with meaningful roles through a personal, communication-driven approach, partnering with a diverse client base to build high-performing teams and create lasting impact. Our comprehensive service offerings cover a wide range of technology and engineering positions across key markets nationwide. Learn more at www.consultnet.com.

We champion equality and inclusivity, proudly supporting an Equal Opportunity Employer policy. We welcome applicants regardless of Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other status protected by law.