Talent Agent Assistant: Live Entertainment Support

Playbill, Inc.; New York (NY); On-site; USD 26,000 - 37,000; Full time

Job summary

Playbill, Inc. in New York seeks an Agent Assistant to support the agent across client and internal matters. You will manage calls, coordinate meetings, prepare submissions, and assist with contracts and expense reports, gaining broad exposure to the entertainment industry.

The role emphasizes discretion, attention to detail, and strong interpersonal skills, offering room for advancement to roles such as Department Coordinator for top performers.

Qualifications

• Must have a genuine interest in theatre and live entertainment.
• High level of interpersonal skills to handle varied personalities and sensitive situations.
• Excellent attention to detail, ability to prioritize and meet deadlines; confidentiality and tact.

Responsibilities

• Maintain call log and take detailed messages/notes.
• Set and confirm meetings for agent and clients.
• Generate submissions for potential buyers, per the direction of the agent.
• Order scripts, headshots, or client video samples to be sent to casting, producers and/or studios, per the direction of the agent.
• Attend industry readings and shows on behalf of clients and colleagues.
• Research current theatre trends and distribute theatre reports to the department.
• Read scripts and write coverage associated with the projects their agent is covering.
• Keep an accurate log of all incoming and outgoing submissions.
• Interact with Accounting department to track money due to clients.
• Maintain and update company databases.
• Create and maintain booking reports and contracts.
• Process New Client paperwork.
• Prepare Expense Reports and Travel Requisition forms.
• Maintain office filing as needed.
• Take on additional tasks and responsibilities as assigned.

Skills

Interpersonal skills

Attention to detail

Ability to prioritize

Confidentiality

Computer literacy

Genuine interest in theatre

Job description

Playbill, Inc. in New York seeks an Agent Assistant to support the agent across client and internal matters. You will manage calls, coordinate meetings, prepare submissions, and assist with contracts and expense reports, gaining broad exposure to the entertainment industry.

The role emphasizes discretion, attention to detail, and strong interpersonal skills, offering room for advancement to roles such as Department Coordinator for top performers.