Talent Acquisition Site Support Coordinator

i-TEK SOLUTIONS, LLC; Scottsdale (AZ); On-site; USD 55,000 - 70,000; Full time

Job summary

A leading staffing firm in Scottsdale seeks a Site Support Coordinator to provide vital administrative support in Talent Acquisition. The ideal candidate will have at least 4 years of experience, exceptional organizational skills, and proficiency in tools like SAP and ServiceNow. This full-time role requires a commitment to confidentiality and a detail-oriented approach, supporting critical recruitment tasks and candidate onboarding procedures.

Qualifications

• Minimum of 4 years of experience in Talent Acquisition or HR Coordination.
• Strong numerical and financial task skills.
• Excellent verbal and written communication skills.

Responsibilities

• Provide administrative support during candidate interviews and onboarding.
• Manage pre-employment tasks including interviews and travel coordination.
• Track and document procedures for onboarding activities.

Skills

Attention to detail

Time management

Organizational skills

Microsoft Office Suite proficiency

Communication skills

Tools

SAP

ServiceNow

Fieldglass

One Workforce

Job description

Overview

Seeking a Contingent Worker to join our Talent Acquisition (TA) team as a Site Support Coordinator focused on Test and Administration. In this role, you will provide essential coordination and administrative support to the recruiting team, ensuring seamless operations and an exceptional candidate experience.

This position is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys managing multiple tasks that contribute to the success of the Talent Acquisition function.

Responsibilities

• Provide dedicated administrative support throughout candidate interviews and new hire onboarding.
• Manage pre-employment tasks including candidate testing, interview scheduling, and travel coordination.
• Coordinate new hire activities such as relocation, sign-on bonuses, and onboarding tasks.
• Serve as the primary manager and facilitator of ServiceNow incoming tickets, providing first-level resolution.
• Handle TA staffing inbox, conducting email and phone correspondence to ensure timely and accurate responses.
• Analyze and improve current processes; implement approved changes to enhance efficiency.
• Support Senior TA Administrative Coordinators and other TA team members.
• Assist with first-day onboarding activities (e.g., I-9 verification, paperwork, training coordination).
• Maintain confidentiality and adhere to policies and procedures.
• Track and document procedures, including creating FAQs, answer sheets, and updating tracking spreadsheets.
• Oversee TA support lines (internal and external), Fieldglass support, TA timekeeping, and background check processes.

Qualifications

• Minimum of 4 years of experience in Talent Acquisition, Human Resources Coordination, or a similar role.
• Experience and / or familiarity with E-Verify, SAP, ServiceNow, Fieldglass, and One Workforce platforms.
• Strong numerical and financial task skills.
• Exceptional attention to detail and thoroughness.
• Highly proficient in Microsoft Office Suite, especially Excel and PowerPoint.
• Excellent organizational and time-management skills; ability to work independently.
• Strong commitment to confidentiality and HR compliance.
• Independent thinker with a proactive approach and strong execution capabilities.
• Solid understanding of corporate recruitment processes and best practices (preferred).
• Strong verbal and written communication skills.

Onsite Requirement

This role requires the Contingent Worker to be onsite four days per week to support responsibilities related to administering strength test procedures.

Travel Requirements

Occasional in-state travel may be required for events or site visits and less than 10%. Out-of-state travel is not required.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Human Resources

Industries

• Staffing and Recruiting