Admin Assistant

Talentify; Arlington (VA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account

Transportation benefits

Time Off/Leave

Job summary

Aston Carter is seeking an Administrative Talent and Recruiting Coordinator to join a fast-paced, top-tier talent acquisition team. You will support end-to-end hiring activities, manage candidate communications, and maintain accurate candidate records in ATS systems.

The role emphasizes strong organizational skills, professional candidate experience, and collaboration with recruiters and internal stakeholders in Arlington, VA on a contract basis.

Qualifications

• Minimum 1 year of experience in recruiting coordination or similar role.
• Experience using MS Word, Excel, and PowerPoint to support reporting and communication.
• Bachelor’s degree required.
• Hands-on experience with scheduling interviews and candidate communications.

Responsibilities

• Schedule interviews and phone screens with candidates and hiring teams, arranging travel as needed.
• Update candidate records and job postings in ATS and recruiting systems.
• Support onboarding process from a coordination standpoint.
• Provide timely follow-up to candidates regarding recruiting status via phone and email.

Skills

Recruiting coordination

MS Word

Excel

PowerPoint

Education

Bachelor’s degree

Tools

ATS systems

Job description

Hiring an Administrative Talent and Recruiting Coordinator for a large tech company in Seattle, WA!

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and ensure a positive candidate experience. This role serves as an integral partner in managing recruiting operations, scheduling interviews, maintaining candidate records, and building strong relationships with candidates and internal stakeholders. The position is ideal for a highly organized individual who enjoys working in a dynamic environment and is looking to broaden their experience within a top-tier talent acquisition function.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel logistics for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems, ensuring accuracy and completeness of data.
• Confirm new hires in the recruiting systems and support the onboarding process from a coordination standpoint.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email, maintaining a professional and positive candidate experience.
• Track recruiting activities and compile candidate status updates into a weekly report for recruiters and other stakeholders.
• Coordinate post-interview debrief meetings, including organizing schedules and preparing debrief materials for hiring teams.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency across the recruiting process.
• Assist in the coordination and execution of other recruiting activities as needed to support the broader talent acquisition team.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a similar coordination role.
• Experience using MS Word, Excel, and PowerPoint to support reporting, documentation, and communication.
• Bachelor’s degree.
• Hands‑on experience with recruiting coordination, including scheduling interviews and managing candidate communications.
• Familiarity with applicant tracking systems (ATS) and talent acquisition processes.
• Strong administrative skills with the ability to manage multiple tasks and priorities.

Additional Skills & Qualifications

• Superb customer focus with a commitment to delivering an excellent candidate experience.
• Exceptional attention to detail and strong organizational skills.
• Strong oral and written communication skills, with the ability to interact effectively with candidates and internal stakeholders.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Comfort collaborating with both internal teams and external candidates in a professional manner.
• Interest in growing within a recruiting and talent acquisition environment.

Work Environment

The role operates within a fast-paced, dynamic recruiting organization that values efficiency, accuracy, and a strong candidate experience. You will work closely with recruiters and hiring teams, using tools such as MS Word, Excel, PowerPoint, and applicant tracking systems to manage scheduling, reporting, and candidate records. The environment involves frequent shifting of priorities and schedules, requiring flexibility and the ability to adapt quickly to changing needs. Work is primarily office-based or remote office style, with regular use of standard business technology and communication tools such as email and phone. The culture emphasizes professionalism, collaboration, and continuous improvement in recruiting operations.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Arlington,VA.

Application Deadline

This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.