Talent Acquisition Representative

Talentoma; Washington; Remote; USD 54,000 - 67,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Bonus opportunities

Stipends

Job summary

Talentoma is hiring a Talent Acquisition Representative in a fully remote role based in Washington, United States. The position requires a 40-hour weekly commitment with a monthly pay range of $4,842 to $6,000 USD.

You will work on a talent acquisition team, coordinating with recruiters, hiring contacts, and candidates to move interviews forward efficiently. You’ll handle candidate inquiries, update profiles in Lever, and ensure clear communication of role details and process stages.

Qualifications

• High school diploma or equivalent required or similar experience.
• Familiarity with candidate inquiry handling and interview logistics expected.
• Ability to learn Lever and follow steps for candidate activity updates.

Responsibilities

• Monitor candidate inquiries arriving through email and Lever, identify requests and acknowledge messages.
• Review candidate profiles, resumes, and current stage information to ensure alignment with recruiter direction.
• Communicate role details, interview expectations, and updates to candidates professionally and consistently.
• Create and update candidate profiles in Lever, logging contact attempts, summaries, statuses, and follow-up actions.
• Coordinate candidate and recruiter availability using Outlook, verifying details before confirmations.
• Send interview confirmations, reminders, access details, and next-step messages; address scheduling questions.
• Follow up on unanswered messages and incomplete scheduling details per response expectations.
• Route complex concerns to the assigned recruiter or team lead.
• Collaborate with recruiters to review interview needs and track actions using Google Sheets.
• Maintain orderly status updates and detailed notes for recruiters to take appropriate next actions.
• Meet quality expectations with accurate information, prompt turnaround, and respectful communication.

Skills

Candidate inquiry handling

Interview logistics

Hiring workflows

Professional communication

Scheduling tools

Google Sheets

Microsoft Outlook

Lever

Job coordination

Education

High school diploma or equivalent

Tools

Lever ATS

Microsoft Outlook

Google Sheets

Job description

Job Title:

Talent Acquisition Representative

Monthly Pay:

$4,842 - $6,000 USD per month

Summary:

A candidate inquiry arrives, is reviewed, answered, recorded, and brought to a clear next step through organized coordination. As a Talent Acquisition Representative, you communicate with candidates, share accurate role and process information, and help recruiters keep interview activity moving from initial contact through confirmed next steps. You work on a talent acquisition team under a recruiting team lead and partner with recruiters, hiring contacts, and candidates to keep exchanges clear and timely. This is a fully remote, work from home position based in Washington, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Monitor candidate inquiries arriving through email and an applicant-tracking system such as Lever, identify the request, and acknowledge messages using approved response guidance.
• Review candidate profiles, resumes, inquiry details, and current stage information to confirm that responses and next steps match recruiter direction.
• Communicate role details, process stages, interview expectations, and requested updates to candidates in a courteous, professional, and consistent manner.
• Create and update candidate profiles in an applicant-tracking system such as Lever, recording contact attempts, conversation summaries, interview status, and follow-up actions.
• Coordinate candidate and recruiter availability using a scheduling and calendar tool such as Microsoft Outlook, checking details before confirmations are sent.
• Send interview confirmations, reminders, access details, and next-step messages, then monitor replies and address straightforward scheduling questions.
• Follow up on unanswered candidate messages and incomplete scheduling details within established response expectations to keep activity moving.
• Route complex candidate concerns, unclear role questions, or time-sensitive interview changes to the assigned recruiter or recruiting team lead.
• Partner with recruiters to review open interview needs, candidate responses, and pending actions, using a spreadsheets and data entry tool such as Google Sheets when tracking is requested.
• Maintain orderly status updates and complete notes so recruiters can understand prior contact and take the appropriate next action.
• Meet quality expectations through accurate candidate information, prompt turnaround, complete notes, respectful communication, and reliable follow-up.

Qualifications:

• High school diploma or equivalent.
• No experience required; related experience supporting recruiting, staffing, scheduling, or candidate-facing coordination is preferred.
• Familiarity with candidate inquiry handling, interview logistics, hiring workflows, and professional workplace communication is preferred.
• Ability to learn an applicant-tracking system such as Lever and follow established steps for updating candidate activity.
• Comfort using a scheduling and calendar tool such as Microsoft Outlook and a spreadsheets and data entry tool such as Google Sheets.
• Clear written and verbal communication skills for explaining process steps, requesting missing details, and maintaining respectful candidate interactions.
• Ability to review details carefully, organize several active requests, and maintain accurate notes across candidate interactions.
• Reliable computer, high-speed internet, and quiet private workspace required, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home within Washington, United States.
• Structured onboarding and training on an applicant-tracking system such as Lever, a scheduling and calendar tool such as Microsoft Outlook, and a spreadsheets and data entry tool such as Google Sheets.
• Regular check-ins with the recruiting team lead for guidance, feedback, and workflow support.
• Opportunities to build skills in candidate communication, interview logistics, hiring workflow coordination, and professional correspondence.

Benefits:

Benefits include health coverage, paid leave, a 401(k), bonus opportunities, and stipends.