Recruiting Representative

Talentoma; New York (NY); Remote; USD 50,000 - 67,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a Recruiting Representative for a fully remote, work-from-home role based in New York. The position supports organized candidate communication and interview coordination, helps recruiters move candidates through hiring steps, and provides timely updates across phone, email, and virtual meetings.

Expect a 40-hour weekly commitment with varying days and shift times. The role emphasizes clear, respectful coordination to keep candidates informed and recruiters with orderly

Qualifications

• High school diploma or equivalent.
• No experience required; related coordinating or office work preferred.
• Familiarity with candidate workflows, scheduling, and recruiter handoffs.
• Ability to learn Lever and update hiring stages.
• Proficient with Microsoft Outlook for calendar coordination.
• Strong written and spoken communication.

Responsibilities

• Monitor inquiries, recruiter requests, and ATS updates to identify next actions.
• Review candidate profiles for contact details and materials.
• Enter and update candidate stages, notes, and interview details in Lever.
• Respond to routine candidate questions with approved information.
• Coordinate interview calendars using Outlook.
• Send interview details, reminders, and rescheduling updates.
• Maintain trackers in Google Sheets for open tasks and status.
• Follow up with non-responsive candidates and notify recruiters.
• Escalate unclear role details or scheduling conflicts.
• Support quality standards with accurate notes and timely follow-up.

Skills

Scheduling

Candidate coordination

Communication

Data entry

Google Sheets

Microsoft Outlook

Lever

Remote work

Education

High school diploma or equivalent

Tools

Lever

Microsoft Outlook

Google Sheets

Job description

Monthly Pay:

$4,436 - $6,000 USD per month

Summary:

Working in an applicant-tracking system such as Lever, a scheduling and calendar such as Microsoft Outlook, and spreadsheets and data entry such as Google Sheets, the Recruiting Representative supports organized candidate communication and interview coordination. This role helps recruiters move candidates through hiring steps by providing timely updates, confirming details, and keeping hiring activity easy to follow. The representative sits within the recruiting team and works under a recruiting team lead while partnering closely with recruiters, hiring contacts, and candidates. This is a fully remote, work from home position based in New York, United States, requiring professional communication across phone, email, and virtual meetings. The role requires a 40-hour weekly commitment. Working days and shift times may vary. Success in this entry-level role matters because clear, respectful coordination helps candidates understand next steps and helps recruiters maintain an orderly hiring process.

Job Responsibilities:

• Monitor incoming candidate inquiries, recruiter requests, emails, calls, and applicant-tracking system updates to identify required next actions.
• Review candidate profiles for complete contact details, role interest, availability information, and recruiter-requested materials before moving work forward.
• Enter and update candidate stages, conversation notes, interview details, and action items in an applicant-tracking system such as Lever.
• Respond to routine candidate questions with approved information about hiring steps, role status, interview preparation, and expected next contacts.
• Coordinate interview calendars by matching candidate availability with recruiter and hiring contact availability using a scheduling and calendar such as Microsoft Outlook.
• Send interview confirmations, virtual meeting details, reminders, and rescheduling updates while ensuring all parties receive consistent information.
• Maintain organized trackers for open coordination tasks, completed outreach, interview status, and pending recruiter follow-up using spreadsheets and data entry such as Google Sheets.
• Follow up with candidates who have not responded to scheduling requests and notify the assigned recruiter when outreach requires additional direction.
• Escalate unclear role details, repeated scheduling conflicts, candidate concerns, or urgent interview changes to a recruiter or recruiting team lead.
• Support quality standards by maintaining accuracy, timely turnaround, complete notes, and documented follow-up for each assigned candidate interaction.

Qualifications:

• High school diploma or equivalent.
• No experience required; related recruiting, coordination, candidate support, or office experience preferred.
• Familiarity with candidate-facing hiring workflows, including interview scheduling, candidate updates, and recruiter handoffs.
• Ability to learn an applicant-tracking system such as Lever and use it to locate candidate information and update hiring stages.
• Ability to use a scheduling and calendar such as Microsoft Outlook to coordinate virtual interviews and communicate changes clearly.
• Comfort using spreadsheets and data entry such as Google Sheets to maintain organized task trackers and review status information.
• Strong written and spoken communication skills for respectful interactions with candidates, recruiters, and hiring contacts.
• Reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home within New York, United States.
• Structured onboarding and training on Lever, Microsoft Outlook, and Google Sheets.
• Regular check-ins with the recruiting team lead for guidance and role feedback.
• Skills development in candidate coordination, interview logistics, applicant tracking, and recruiting operations.
• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.