Talent Acquisition Coordinator: Seamless Hiring

WITRON Group; Arlington Heights (IL); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

401(k) with company match

Telehealth services

Paid time off & holidays

Career growth opportunities

Job summary

WITRON Group in Arlington Heights, IL is seeking a Recruiting Coordinator to provide administrative and operational support across the talent acquisition process. You will coordinate interviews, assist onboarding, maintain ATS data, and support recruitment initiatives while ensuring compliance.

The ideal candidate is highly organized, detail-oriented, and customer-focused, able to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree preferred.
• 1–2 years of recruiting coordination or HR administrative experience.
• Experience with applicant tracking systems, recruitment scheduling, and onboarding preferred.

Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and recruitment team members.
• Serve as the primary point of contact for candidate communications throughout the hiring process.
• Manage job postings across internal and external recruiting platforms, job boards, and social media channels.
• Maintain accurate candidate records and hiring documentation within the Applicant Tracking System (ATS).
• Assist recruiters and hiring managers with applicant screening, interview scheduling, and recruitment logistics.
• Prepare and distribute offer letters, employment agreements, and pre-employment documentation.
• Coordinate pre-employment activities, including background checks, drug screenings, reference checks, and new hire paperwork.
• Support onboarding activities to ensure a smooth transition from candidate to employee.
• Monitor requisition status and maintain recruitment metrics and reports for leadership review.
• Participate in career fairs, hiring events, community outreach programs, and other recruiting initiatives.
• Assist with developing and maintaining recruiting processes, procedures, and candidate communication templates.
• Partner with hiring managers to ensure timely movement of candidates through the recruitment process.
• Provide exceptional customer service to candidates and internal stakeholders.
• Ensure compliance with federal, state, and local employment laws and company hiring practices.
• Handle confidential candidate and employee information with discretion and professionalism.

Skills

Microsoft Office Suite

ATS knowledge

HRIS experience

Communication skills

Organizational skills

Customer service skills

Attention to detail

Independent & collaborative work style

Education

Bachelor’s degree in HR/Business Administration/related field

Tools

ATS

HRIS

Microsoft Office

Job description

WITRON Group in Arlington Heights, IL is seeking a Recruiting Coordinator to provide administrative and operational support across the talent acquisition process. You will coordinate interviews, assist onboarding, maintain ATS data, and support recruitment initiatives while ensuring compliance.

The ideal candidate is highly organized, detail-oriented, and customer-focused, able to manage multiple priorities in a fast-paced environment.