Recruiting Coordinator

WITRON Group; Arlington Heights (IL); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

401(k) with company match

Telehealth services

Paid time off & holidays

Career growth opportunities

Job summary

WITRON Group in Arlington Heights, IL is seeking a Recruiting Coordinator to provide administrative and operational support across the talent acquisition process. You will coordinate interviews, assist onboarding, maintain ATS data, and support recruitment initiatives while ensuring compliance.

The ideal candidate is highly organized, detail-oriented, and customer-focused, able to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree preferred.
• 1–2 years of recruiting coordination or HR administrative experience.
• Experience with applicant tracking systems, recruitment scheduling, and onboarding preferred.

Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and recruitment team members.
• Serve as the primary point of contact for candidate communications throughout the hiring process.
• Manage job postings across internal and external recruiting platforms, job boards, and social media channels.
• Maintain accurate candidate records and hiring documentation within the Applicant Tracking System (ATS).
• Assist recruiters and hiring managers with applicant screening, interview scheduling, and recruitment logistics.
• Prepare and distribute offer letters, employment agreements, and pre-employment documentation.
• Coordinate pre-employment activities, including background checks, drug screenings, reference checks, and new hire paperwork.
• Support onboarding activities to ensure a smooth transition from candidate to employee.
• Monitor requisition status and maintain recruitment metrics and reports for leadership review.
• Participate in career fairs, hiring events, community outreach programs, and other recruiting initiatives.
• Assist with developing and maintaining recruiting processes, procedures, and candidate communication templates.
• Partner with hiring managers to ensure timely movement of candidates through the recruitment process.
• Provide exceptional customer service to candidates and internal stakeholders.
• Ensure compliance with federal, state, and local employment laws and company hiring practices.
• Handle confidential candidate and employee information with discretion and professionalism.

Skills

Microsoft Office Suite

ATS knowledge

HRIS experience

Communication skills

Organizational skills

Customer service skills

Attention to detail

Independent & collaborative work style

Education

Bachelor’s degree in HR/Business Administration/related field

Tools

ATS

HRIS

Microsoft Office

Job description

Job Summary

The Recruiting Coordinator provides administrative and operational support for the talent acquisition process across the organization. This role serves as a key point of contact for candidates, hiring managers, and recruiters, ensuring positive candidate experience and efficient recruitment operations. The Recruiting Coordinator is responsible for coordinating interviews, supporting onboarding activities, maintaining applicant tracking system data, and assisting with recruitment initiatives while ensuring compliance with company policies and employment regulations. The ideal candidate is highly organized, detail-oriented, customer-focused, and able to manage multiple priorities in a fast-paced environment.

This is WITRON

Pay Range

$22.00 - $26.00/hour

Duties/Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and recruitment team members.
• Serve as the primary point of contact for candidate communications throughout the hiring process.
• Manage job postings across internal and external recruiting platforms, job boards, and social media channels.
• Maintain accurate candidate records and hiring documentation within the Applicant Tracking System (ATS).
• Assist recruiters and hiring managers with applicant screening, interview scheduling, and recruitment logistics.
• Prepare and distribute offer letters, employment agreements, and pre-employment documentation.
• Coordinate pre-employment activities, including background checks, drug screenings, reference checks, and new hire paperwork.
• Support onboarding activities to ensure a smooth transition from candidate to employee.
• Monitor requisition status and maintain recruitment metrics and reports for leadership review.
• Participate in career fairs, hiring events, community outreach programs, and other recruiting initiatives.
• Assist with developing and maintaining recruiting processes, procedures, and candidate communication templates.
• Partner with hiring managers to ensure timely movement of candidates through the recruitment process.
• Provide exceptional customer service to candidates and internal stakeholders.
• Ensure compliance with federal, state, and local employment laws and company hiring practices.
• Handle confidential candidate and employee information with discretion and professionalism.

Required Skills And Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with Applicant Tracking Systems (ATS) and HRIS platforms.
• Strong written and verbal communication skills with the ability to interact professionally with candidates and internal stakeholders.
• Excellent organizational skills with the ability to coordinate multiple interviews, requisitions, and deadlines simultaneously.
• Strong attention to detail and ability to maintain accurate records and reporting.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong customer service and relationship-building skills.
• Ability to maintain confidentiality and exercise good judgment in handling sensitive information.

Education And Experience

• Bachelor’s degree in human resources, Business Administration, Communications, or a related field preferred.
• Minimum of 1-2 years of recruiting coordination, talent acquisition support, human resources, or administrative experience.
• Experience with applicant tracking systems, recruitment scheduling, and onboarding processes preferred.

Physical Requirements

• Domestic travel to U.S. sites required.
• Occasional international travel may be required.

Why Join WITRON?

At WITRON, we believe our employees are our greatest asset. That's why we offer a comprehensive benefits package designed to support your health, financial well-being, professional growth, and work-life balance.

Benefits Include

• Competitive medical, dental, and vision insurance options
• Employer-paid Life Insurance, AD&D, Short-Term Disability, and Long-Term Disability coverage
• 401(k) retirement plan with company match
• Voluntary benefits including Accident, Critical Illness, and Hospital Indemnity Insurance
• Employee Assistance Program (EAP) with confidential counseling and support resources
• Telehealth services
• Pet Insurance
• Employee Discount and Purchasing Programs
• Legal and Travel Assistance programs
• Generous Paid Time Off and nine paid holidays annually
• Annual bonus opportunity after one year of service
• Paid time off for personal milestones
• Ongoing training, development, and career growth opportunities
• A collaborative and engaging work environment where employees can thrive

Our benefits at Arlington Heights

Your advantages at a glance. Discover the win-win

Your secure feeling is of great importance to us. Find out about our added values and special benefits.

Team Spirit

We are there for one another and as a company we strive to always become better. You can look forward to being part of a great team environment.

WITRON Bonus

Employees will have the opportunity to participate in our WITRON bonus program once eligible.

Social Benefits

WITRON has a tradition of observing "Special Days" in our employees lives and will provide added benefits or

bonuses to help celebrate certain milestones.

Top Equipment

We will provide you with brand name work apparel and professional tools to make sure all of our employees have the right equipment to do the job.

Corporate Culture

Collaboration, an open-door policy, various company events and team building measures are a part of WITRON. A company with modern values and positive culture is waiting for you.

Support & Opportunity

Performance is worth the effort. Your potential will be both recognized and supported. Career opportunities are available for all of our employees, come grow with WITRON.