Talent Acquisition Coordinator — Candidate Experience

Vizient, Inc; Chicago (IL); Hybrid; USD 60,000 - 101,000; Full time

Benefits offered by this job

Comprehensive benefits plan

Job summary

Vizient, Inc. is seeking a Recruiting Coordinator hybrid in-office Chicago to coordinate end-to-end interview scheduling, manage candidate pipelines, and ensure a high-quality candidate experience.

You will partner with talent acquisition, hiring managers, and cross-functional teams to streamline logistics and progress through hiring stages with accuracy. You will handle communications, scheduling, and post-interview debriefs, while improving processes and documentation across the recruiting

Qualifications

• Relevant degree preferred
• 2+ years in recruiting coordination, scheduling, or talent acquisition operations
• Strong organizational skills with high attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and schedules in a fast-paced environment
• Experience with applicant tracking systems and scheduling tools (e.g., Outlook)
• Strong problem-solving skills and ability to anticipate challenges
• Ability to handle sensitive and confidential information with discretion
• Strong client and candidate service orientation
• Experience working with cross-functional teams and stakeholders

Responsibilities

• Coordinate and manage interview scheduling across candidates, recruiters, and hiring teams, including complex and multi-stage interviews
• Serve as a primary point of contact for candidates, ensuring a responsive, professional, and high-touch experience
• Manage candidate pipelines and track progress through all stages of the hiring process
• Maintain accurate and up-to-date data within the applicant tracking system
• Prepare candidates with interview logistics, expectations, and relevant context
• Coordinate interview logistics including calendars, travel (as needed), and day-of support
• Communicate status updates and respond to candidate inquiries in a timely manner
• Support and coordinate post-interview debriefs with hiring teams
• Assist with offer processes, including documentation, approvals, and handoffs to onboarding
• Identify scheduling challenges and process inefficiencies and implement improvements
• Partner with recruiters, hiring managers, HR, and other stakeholders to ensure smooth hiring operations
• Contribute to continuous improvement of recruiting coordination workflows and candidate experience

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Candidate service

Education

Relevant degree

Tools

Outlook

ATS

Job description

Vizient, Inc. is seeking a Recruiting Coordinator hybrid in-office Chicago to coordinate end-to-end interview scheduling, manage candidate pipelines, and ensure a high-quality candidate experience.

You will partner with talent acquisition, hiring managers, and cross-functional teams to streamline logistics and progress through hiring stages with accuracy. You will handle communications, scheduling, and post-interview debriefs, while improving processes and documentation across the recruiting