Talent Acquisition Coordinator

The Intersect Group; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

The Intersect Group is seeking a Recruiting Coordinator in the United States to coordinate and schedule interviews across multiple business units. You will manage calendars, logistics, confirmations, and changes while partnering with recruiters and hiring teams to support recruiting operations and efficiency.

You will maintain candidate records in the ATS, prepare interview schedules, and track progress to ensure timely feedback.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 1–3 years of experience in recruiting coordination or talent operations.
• Experience coordinating calendars, meetings, and complex scheduling across multiple stakeholders.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication with a customer-focused approach.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Experience using an Applicant Tracking System (ATS) preferred.
• Strong spreadsheet and reporting skills for recruiting data.

Responsibilities

• Coordinate and schedule interviews across multiple business units.
• Manage interview calendars, logistics, confirmations, and changes.
• Support recruiting operations and process efficiency with recruiters and hiring teams.
• Maintain accurate candidate records in the ATS.
• Prepare and distribute interview schedules and evaluation materials.
• Track interview progress and gather timely feedback from interviewers.
• Develop recruiting reports, dashboards, and hiring metrics.
• Assist with reporting requests for talent acquisition leadership.

Skills

Interview scheduling

ATS experience

Recruiting operations

Data reporting

Calendar management

Stakeholder coordination

Customer service

Confidentiality

Education

Bachelor's degree or equivalent

Tools

ATS

Excel

Job description

• Coordinate and schedule interviews across multiple business units, ensuring a positive experience for candidates, hiring managers, and interview teams.
• Manage interview calendars, meeting logistics, confirmations, and scheduling changes.
• Partner closely with recruiters and hiring teams to support recruiting operations and process efficiency.
• Maintain accurate candidate records and recruiting activity within the applicant tracking system (ATS).
• Prepare and distribute interview schedules, candidate materials, and evaluation documents.
• Track interview progress and follow up with interviewers to ensure timely completion of feedback.
• Develop and maintain recruiting reports, dashboards, and hiring metrics.
• Support recurring and ad hoc reporting requests for talent acquisition leadership and business stakeholders.
• Assist with recruiting projects, process improvements, and talent acquisition initiatives.
• Identify opportunities to improve scheduling efficiency, candidate experience, and operational effectiveness.
• Provide exceptional customer service while maintaining confidentiality and professionalism.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 1-3 years of experience in recruiting coordination, talent acquisition operations, human resources, administrative support, or a related field.
• Experience coordinating calendars, meetings, and complex scheduling across multiple stakeholders.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills with a customer-focused approach.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Experience using an Applicant Tracking System (ATS) preferred.
• Strong spreadsheet and reporting skills, including the ability to analyze and present recruiting data.
• Proficiency with business productivity and collaboration tools.
• Ability to work independently while building strong partnerships across recruiting and business teams.
• Strong problem-solving skills and ability to anticipate and address issues proactively.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Interest in talent acquisition operations and delivering an excellent candidate experience.