Talent Acquisition Coordinator

Sourcefit; United States; Remote; USD 52,000 - 68,000; Full time

Job summary

Sourcefit is seeking two Talent Acquisition Coordinators to support recruitment operations through interview scheduling, calendar management, candidate communication, and administrative coordination. The role is remote from the Philippines, supporting a U.S.-based recruitment team across multiple departments.

Candidates should have strong organizational skills, excellent English communication, and the ability to manage multiple time zones with urgency.

Qualifications

• 1–2 years of scheduling or recruitment coordination experience.
• Experience coordinating meetings across multiple stakeholders and time zones.
• Proficient with Google Calendar and Gmail.
• Excellent written and spoken English.
• Ability to handle confidential information and maintain discretion.

Responsibilities

• Coordinate and schedule interviews across multiple participants using Greenhouse and Google Calendar.
• Manage interview calendars across U.S. time zones with timely communication with candidates, recruiters, hiring managers, and interviewers.
• Prepare and send interview invitations, confirmations, reminders, and prep materials.
• Respond promptly to scheduling requests and rescheduling needs; coordinate alternatives to minimize delays.
• Monitor email and Slack for time-sensitive requests with urgency.
• Coordinate with internal stakeholders to resolve scheduling conflicts and secure interviewer availability.
• Maintain accurate candidate records and interview schedules in Greenhouse.
• Support recruiters with administrative coordination, including scheduling technical assessments and take-home assignments.
• Coordinate onsite interview arrangements with office managers and Executive Assistants.
• Assist with candidate travel arrangements and interview-related expenses.

Skills

English communication

Organizational skills

Attention to detail

Time management

Problem solving

Self-motivation/independence

Professionalism

Tools

Greenhouse

Google Calendar

Gmail

Google Workspace

Slack

Job description

Position Summary

We are looking for two Talent Acquisition Coordinators to support recruitment operations through interview scheduling, calendar management, candidate communication, and administrative coordination. The primary focus is to ensure interviews are scheduled accurately and promptly, candidates receive timely communication, and hiring processes move forward without unnecessary delays.

The successful candidates will work remotely from the Philippines, supporting a U.S.-based recruitment team, hiring managers, and interviewers across multiple departments. The role requires excellent organizational and communication skills, attention to detail, and a strong sense of urgency. Prior recruitment experience is not essential, and candidates with executive assistant, administrative support, or complex scheduling experience are encouraged to apply.

Job Details

Work setup : Work from home

Schedule/Shift :

Opening 1: Monday to Friday, 8:00 AM to 5:00 PM U.S. Eastern Time

Opening 2: Monday to Friday, 8:00 AM to 5:00 PM U.S. Pacific Time

Holidays : U.S. company holidays, subject to final client confirmation

Responsibilities

• - Coordinate and schedule interviews, from initial recruiter screens to complex panel interviews involving multiple participants, using Greenhouse and Google Calendar.
• - Manage interview calendars across U.S. time zones, ensuring accurate scheduling and timely communication with candidates, recruiters, hiring managers, and interviewers.
• - Prepare and send interview invitations, confirmations, reminders, and relevant candidate preparation materials.
• - Respond promptly to scheduling requests, cancellations, and rescheduling needs, proactively coordinating alternative arrangements to minimize delays.
• - Monitor email and Slack communications throughout the assigned shift, ensuring time-sensitive requests are addressed with urgency.
• - Contact candidates directly by email or phone when they are late, unresponsive, or experiencing technical difficulties during scheduled interviews.
• - Coordinate with internal stakeholders to resolve scheduling conflicts, secure interviewer availability, and accommodate last-minute changes.
• - Maintain accurate candidate records, interview schedules, application stages, and related information in Greenhouse.
• - Support recruiters with administrative coordination, including scheduling technical assessments and distributing take-home assignments when required.
• - Coordinate onsite interview arrangements, meeting rooms, and leadership schedules in collaboration with office managers and Executive Assistants.
• - Assist with candidate travel arrangements, including flights, accommodation, transportation, and interview-related expense reimbursements.
• - Provide scheduling support and coverage for fellow coordinators when necessary to maintain continuity of recruitment operations.
• - Handle confidential candidate and company information professionally and in accordance with established procedures.

Qualifications

• - At least 1–2 years of relevant experience in executive assistance, administrative coordination, recruitment coordination, interview scheduling, or a similar role involving calendar and stakeholder management.
• - Demonstrated experience coordinating meetings, interviews, or appointments involving multiple participants and competing schedules.
• - Proficiency in Google Workspace, particularly Google Calendar and Gmail.
• - Excellent written and verbal English communication skills, with the ability to interact professionally with candidates, hiring managers, and senior stakeholders.
• - Strong organizational skills and attention to detail, particularly when managing schedules, time zones, and multiple concurrent requests.
• - Strong sense of urgency and responsiveness, with the ability to act promptly on incoming requests and resolve time-sensitive scheduling issues.
• - Ability to manage changing priorities, last-minute adjustments, and high volumes of coordination work without compromising accuracy.
• - Strong problem-solving skills, sound judgment, and the ability to work independently while seeking clarification when necessary.
• - Professionalism, discretion, and the ability to maintain confidentiality when handling candidate and company information.
• - Ability to work effectively with remote teams and collaborate through email, messaging platforms, and virtual meetings.
• - Willingness and ability to work full-time during the assigned U.S. Eastern or Pacific shift.
• - Reliable primary internet connectivity and a backup internet connection, subject to the company's IT work-from-home readiness assessment.

Preferred qualifications and exposure

• - Hands-on experience with Greenhouse Applicant Tracking System (ATS). This is strongly preferred, although candidates with strong scheduling and coordination experience may also be considered.
• - Previous experience supporting U.S.-based teams, particularly in interview scheduling, executive calendar management, or administrative coordination.
• - Familiarity with Slack and recruitment-related communication workflows.
• - Experience coordinating complex interview panels, managing multiple calendars, and scheduling across different U.S. time zones.
• - Previous experience in a fast-paced recruitment, corporate, BPO, or shared services environment.