Talent Acquisition Coordinator

Jobtailor; South Dakota; On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor is seeking a Scheduling Coordinator to manage scheduling within the Talent Acquisition department. You will coordinate interviews, meetings, and travel logistics for candidates, and maintain accurate records in the ATS.

Strong communication and confidentiality are essential, with experience supporting multiple managers preferred. Proficiency in Microsoft Office and organizational skills are required, and prior executive-support experience and retail HR exposure are advantageous.

Qualifications

• Bachelor's or Associate degree in Human Resources, Office Management, or Business Management preferred.
• 2–5 years of administrative or coordinator-level experience supporting multiple managers or business units.
• Retail industry experience in talent acquisition or HR is preferred.
• Experience supporting executive-level teammates is a plus.

Responsibilities

• Manage scheduling activities within the Talent Acquisition department.
• Coordinate and manage complex scheduling for interviews, meetings, and other appointments.
• Schedule and confirm interviews for candidates at various stages of the recruitment process.
• Arrange travel and accommodations for candidates as needed.
• Maintain accurate records of interview schedules and candidate interactions in the ATS.
• Assist in developing and refining scheduling processes to improve efficiency and candidate experience.

Skills

Talent Acquisition Coordination

Interview Scheduling

Microsoft Office Proficiency

Administrative Support

Time Management

Education

Associate/Bachelor degree in HR or Admin

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

• Manage the scheduling activities within the Talent Acquisition department
• Coordinate and manage complex scheduling for interviews, meetings and other appointments
• Schedule and confirm interviews for candidates at various stages of the recruitment process
• Arrange travel and accommodations for candidates as needed
• Manage central inbox(es) along with fellow coordinators as a primary point of contact for recruiters, candidates, administrative assistants, and hiring managers regarding scheduling and interview logistics
• Assist and help coordinate new hire orientation process and weekly I9 verification for all new hires
• Maintain accurate records of interview schedules, candidate interactions, and feedback within the applicant tracking system (ATS)
• Assist in developing and refining scheduling processes to enhance efficiency and improve candidate experience
• Work closely with the Talent Acquisition team and other departments to ensure seamless coordination of executive schedules and recruitment activities
• Assist with collection and coordination of distribution of metrics, analytics, and reporting

Requirements

• Associate’s or bachelor’s degree in Human Resources, Office Management, or Business Management is preferred
• 2 - 5 years of administrative experience or experience providing coordinator-level support to multiple managers or business units
• Talent acquisition or human resources experience in the Retail industry preferred
• Prior experience supporting executive-level preferred
• A high level of integrity and the demonstrated ability to handle sensitive and confidential information in a professional manner
• Must have superior communication skills, both written and verbal
• Strong interpersonal/people skills; ability to establish and build partnerships with all levels of management and business partners.
• Exceptional time management, prioritization, organizational, and follow-up skills with strong attention to detail
• Strong problem-solving skills: must be proactive, take initiative and can work independently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

Core Competencies

Demonstrates expertise in managing scheduling activities within Talent Acquisition, coordinating interviews, and maintaining accurate records in an applicant tracking system. Proficient in enhancing scheduling processes and ensuring a positive candidate experience through effective communication and organizational skills.

Highest-signal resume keywords

• Talent Acquisition Coordination
• Interview Scheduling
• Microsoft Office Suite Proficiency
• Administrative Support Experience
• Time Management Skills

ATS Optimization Keywords

Hard Skills

• Interview Scheduling
• Applicant Tracking System (ATS)
• Data Management
• Process Improvement
• Metrics Collection

Soft Skills

• Superior Communication Skills
• Interpersonal Skills
• Problem-Solving Skills
• Organizational Skills
• Attention to Detail

Industry Keywords

• Human Resources
• Talent Acquisition
• Retail Industry
• Executive Support
• Confidential Information Management

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook