Talent Acquisition Coordinator

MAU; Richmond (VA); Presencial; USD 42 000 - 54 000; Tempo integral

Resumo da oferta

MAU is seeking an Administrative Specialist to support recruitment activities, maintain requisitions, and coordinate onboarding processes for our RPO client. The role emphasizes a customer-focused approach and Lean Six Sigma methodologies, with on-site duties and strong collaboration with HR and operations teams.

The candidate will handle interview scheduling, material distribution, and post-fill activities while ensuring a smooth candidate and hiring manager experience.

Qualificações

• Associate degree or higher required.
• 2+ years in an administrative role.
• Strong customer service orientation.
• Excellent oral and written communication skills.
• Must be organized and detail-oriented.

Responsabilidades

• Support recruitment activities and client reporting.
• Post and maintain requisitions in SuccessFactors and external boards.
• Coordinate interview materials and scheduling for hiring teams.
• Prepare and distribute offer documentation per policy.
• Coordinate onboarding, screenings, and new hire communications.
• Assist with recruiting reports and metrics.

Conhecimentos

Organizational Skills

Communication Proficiency

Customer Service Orientation

Time Management

Teamwork

Problem Solving/Analysis

Flexibility

Collaboration Skills

Attention to Detail

Proactive Mindset

Formação académica

Associate’s degree

Bachelor’s degree

Ferramentas

MS Office

SuccessFactors

Descrição da oferta de emprego

Summary/Objective

Driven by a customer-centric approach and Lean Six Sigma methodologies, this position maintains an on-site presence and is responsible for supporting recruitment activities, reporting, and daily service delivery commitments for our Recruitment Process Outsourcing (RPO) client.

Essential Functions

• Establish and maintain strong partnerships with customer HR, operations, and business leaders while serving as the secondary support to Talent Acquisition Leader for positions within scope.
• Job Postings and Interview Facilitation
• Post and maintain requisitions within the applicant tracking system (SuccessFactors) and external job boards, ensuring accuracy and compliance.
• Coordinate and distribute interview materials and candidate information to hiring teams.
• Schedule and manage interviews while ensuring an exceptional candidate and hiring manager experience.
• Prepare and distribute offer documentation in accordance with customer and company policies.
• Coordinate candidate disposition activities and ensure timely communication throughout the recruiting process.
• Administer post-fill and post-hire feedback surveys to measure hiring manager and candidate satisfaction and identify continuous improvement opportunities.
• New Hire Onboarding
• Coordinate education, employment, and criminal background screenings through approved third-party vendors.
• Coordinate pre-employment physicals, drug screenings, and other onboarding requirements with Occupational Health and customer stakeholders.
• Communicate onboarding details and first-day instructions to new hires, ensuring a smooth transition into employment.
• Participate in onboarding activities, orientations, plant tours, and new hire engagement initiatives.
• Participate in daily, weekly and monthly customer talent acquisition meetings as needed.
• Assist with maintenance of recruiting reports and operational metrics.
• Participate in weekly and monthly MAU operational, leadership, and talent acquisition meetings.
• Perform other duties as assigned.

Competencies

• Communication Proficiency
• Flexibility
• Collaboration Skills
• Customer/Client Focus
• Organizational Skills
• Initiative
• Time Management
• Teamwork Orientation
• Thoroughness
• Problem Solving/Analysis

Required Competencies for all MAU Staff

• Ethical Conduct
• Personal Effectiveness/Credibility

Required Education and Experience

Qualifications include

• Associate’s degree
• Two plus years’ experience in an administrative role.
• Must be highly organized and detail-oriented.
• Must possess strong customer service orientation.
• Must possess excellent oral and written communication skills.
• Must possess an assertive, outgoing personality.
• Ideal candidate will be focused, thorough, with a strong desire to succeed.
• Strong computer and MS Office skills required.

Preferred Education and Experience

• Bachelor’s degree
• 2+ years’ experience in a recruiting support position

Supervisory Responsibility

• Associate Employment Specialist
• Senior Associate Employment Specialist
• Associate Recruiter
• Recruiter

Career Path Progression from this position

• Regional Manager
• Director

Work Environment or Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Further, this job may require occasional presence at customer sites, both in administrative and manufacturing environments. Customer sites sometimes include process manufacturing equipment and heavy power industrial vehicles.

Physical Demands

• Ability to lift up to 20lbs
• Ability to stand/walk for up to 4 hours
• Ability to sit for up to 4 hours

Travel

Less than 15%

EEO Statement

EOE/Vet/Disabled

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.