Talent Acquisition Coordinator

Mindlance, Inc.; North Chicago (IL); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Mindlance, Inc. is seeking a Talent Acquisition Coordinator to provide high-touch administrative support to recruiters, coordinating schedules for virtual, on-site and travel interviews in a hybrid role.

You should be detail-oriented, an excellent communicator, and capable of managing multiple tasks in a dynamic recruiting environment. In this role, you will maintain interview workflows in the applicant tracking system, ensure timely status updates to candidates, partner with admins and

Qualifications

• Associate degree required; HR degree preferred.
• 2+ years in staffing coordination or HR environment.
• Excellent verbal and written communication.
• Strong organizational and customer-service skills, including email/phone etiquette.

Responsibilities

• Coordinate a high volume of virtual and on-site interview schedules for recruiters and candidates.
• Provide timely correspondence to candidates on interview status.
• Manage applicant tracking system and scheduling workflows.
• Escort high-level candidates through interview day to maximize the experience.
• Collaborate with recruiters, hiring managers and admins for scheduling.

Skills

Recruitment coordination

Scheduling coordination

Time management

Communication skills

Education

Associate degree

Tools

MS Office

Job description

Job Title: Talent Acquisition Coordinator

Duration: 06+ months with possible extension

Location: Remote

What are the top 3-5 skills, experience or education required for this position:

1. 1-3+ years of recruiting/HR coordination experience, scheduling coordination

5. Recruiting Operations and Process

Job Description: Talent Acquisition Coordinator – R&D

Role Summary:

• As a Talent Acquisition Coordinator, you will provide high touch, administrative support to the Talent Acquisition recruiters, including coordinating schedules for virtual, on-site and travel interviews. To succeed in this role, you will need to be detail oriented, an excellent communicator with internal and external stakeholders, and possess strong time management skills to prioritize multiple tasks. This is a hybrid role.
• Description:
• Coordinate a high volume of virtual and on-site interview schedules to support the recruitment team and business needs.
• Adhere to Talent Acquisition Coordinator Team expectations and guidelines for interview scheduling timelines.
• Provide timely correspondence to internal and external candidates advising on interview status.
• Provide candidates with a high touch customer service experience, ensuring accurate representation of ***.
• Manage clear communication with recruiters, hiring managers and interview teams throughout the interview process. Engage recruiter when obstacles occur in scheduling process.
• Partner with administrative assistants within all levels of the organization, including VP and C-Suite, for scheduling support.
• Oversee coordination of on-site interviews, including partnering with ***’s travel vendor to arrange domestic travel and accommodations, and managing the candidate reimbursement process.
• Guarantee interview schedules and receipts are accurately captured to ensure compliance to federal mandates.
• Ensure schedule accuracy and confirm finalized interview details with the interview team and candidate two days prior to interview date.
• Manage requisition and candidate workflow in the applicant tracking system.
• For high level candidates, personally escort them through their interview day to maximize the opportunity to provide a world-class candidate experience.
• Attend weekly team meetings and share current scheduling volume. Assist colleagues when appropriate to ensure work is evenly distributed among the coordinator group.
• Self-motivated in problem solving and taking initiative to find solutions for day-to-day obstacles.
• Prioritize relationship management with colleagues, recruiters, hiring managers and HR stakeholders.
• Ownership of workload and nuances within assigned business function.
• Constantly increase knowledge base and contribute to process improvement.
• Participate in quarterly team meetings/presentations, while engaging members on relevant industry topics.

Qualifications & Key Requirements

• Minimum of an Associate Degree required. Degree in Human Resources is preferred.
• Minimum of 2 years of previous experience in staffing coordination or in an HR environment.
• Excellent communication skills (verbal and written) are required to interact extensively with personnel at all levels within the company.
• Excellent organizational and customer service skills, including email/phone etiquette, attention to detail, follow-up, and can-do attitude.
• Effectively handles multiple tasks and ability to prioritize workload.
• Strong MS Office experience, especially Outlook, Word, Excel, and PowerPoint.

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”