Talent Acquisition Coordinator

Tobii Dynavox; Moon Township (Allegheny County); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Tobii Dynavox is seeking a Talent Acquisition Coordinator to join our global TA team. You will help deliver an exceptional candidate, hiring manager and interviewer experience while supporting efficient TA processes across the organization.

This hybrid role involves interview scheduling, candidate communications, onboarding coordination, background checks and systems administration. Occasional travel to Moon Township, PA, and Stockholm, Sweden, is required as part of team conferences.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Strong systems aptitude and confidence learning recruitment technology, systems and workflows.
• Excellent communication and relationship-building abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications.
• Comfortable working across multiple time zones and with international stakeholders.

Responsibilities

• Schedule interviews and serve as a point of contact for candidates and hiring managers.
• Proactively keep recruitment processes moving by following up with stakeholders.
• Manage interview documentation and candidate records.
• Maintain accurate candidate, requisition and recruitment activity in Workday and other systems.
• Support setup, maintenance and improvement of recruitment steps and processes in Workday.
• Coordinate pre-employment activities, including background checks and employment verification.
• Assist with onboarding coordination and new hire transitions.
• Monitor recruiting workflows and ensure process compliance.

Skills

Sourcing

Interview scheduling

Recruiting coordination

Stakeholder management

Operations

Education

Bachelor's degree

Tools

Workday

ATS

Job description

Why Join Us?

We're on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to express themselves, connect with the world, and live richer lives.

At Tobii Dynavox, you can grow your career within a dynamic, global company that has a clear, impactful purpose - with the flexibility to also do what truly matters to you outside of work. What's more, you'll be part of a work culture where collaboration is the norm and individuality is welcomed.

As a member of our team, you'll have the power to grow ideas in an unconventional environment. At the same time, you'll work in a culture of ongoing learning and development, allowing you to constantly expand your area of expertise.

We are looking for a Talent Acquisition Coordinator to join our Talent Acquisition team and help deliver an exceptional candidate, hiring manager and interviewer experience, while supporting efficient and consistent Talent Acquisition (TA) processes globally.

This is a high impact role in the recruitment process, supporting interview scheduling, candidate communications, recruiting operations, hiring documentation, background checks, onboarding coordination, and system administration. This role offers the opportunity to build broad experience within TA, combining hands-on coordination and operations with exposure to recruitment, systems, projects and continuous improvement.

Working alongside an experienced global TA team, you will gain exposure to sourcing, candidate screening, employer branding, internship programs, recruiting systems, analytics, and process improvement initiatives while building the skills needed to grow into future TA roles.

Please note: This role is a hybrid remote role, with occasional travel to our office in Moon Township, PA, and 1-2 annual trips to Stockholm, Sweden for team conferences.

The team

Our team is split between Pittsburgh and Stockholm. We value open communication, collaboration, and continuous improvement. We focus on progress over perfection, learning, adapting, and improving together. You'll report to the Head of Talent Acquisition in Stockholm.

In this role you will:

Recruiting Coordination & Candidate Experience

• Partner closely with recruiters and TA leadership to understand team needs and improve day-to-day workflows and ways of working.
• Schedule interviews and serve as a point of contact for candidates and hiring managers throughout the interview process.
• Proactively keep recruitment processes moving by anticipating next steps, following up with stakeholders and ensuring nothing falls through the cracks.
• Manage interview documentation and candidate records.

Talent Acquisition Operations

• Maintain accurate candidate, requisition and recruitment activity within Workday (HR information system) and other recruiting systems.
• Support the setup, maintenance and continuous improvement of recruitment steps, workflows and processes within Workday.
• Support offer preparation and hiring documentation processes.
• Coordinate pre-employment activities, including background checks, employment verification, and other hiring requirements.
• Assist with onboarding coordination and new hire transitions.
• Monitor recruiting workflows and ensure process compliance.

Process Improvement & Reporting

• Identify opportunities to improve recruiting efficiency, consistency, and the candidate experience, including process documentation, standardization and implementation.
• Help test and implement new recruitment processes, system changes, and ways of working.
• Assist with recruiting reporting and data quality efforts.
• Participate in projects related to recruiting technology, automation, and process enhancements.

Talent Acquisition Development

• Learn recruiting fundamentals and best practices.
• Participate in candidate screening and assessment activities.
• Gain exposure to sourcing strategies and talent market research.
• Support employer branding initiatives and recruiting events.
• Contribute to internship and early talent programs.
• Shadow recruiters and TA-partners throughout the full recruitment lifecycle.

What We're Looking For:

• Strong systems aptitude and confidence learning and working with recruitment technology, systems and workflows.
• Bachelor's degree or equivalent combination of education and experience.
• Strong organizational and project coordination skills.
• Excellent communication and relationship-building abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office applications.
• Comfortable working across multiple time zones and with international stakeholders.

Ideal candidates will bring:

• Previous experience in recruiting coordination, human resources, customer service, administration, or project coordination.
• Experience working with applicant tracking systems such as Workday or similar platforms.
• Genuine interest in TA, recruitment operations, systems and continuous improvement.
• Experience supporting process improvement initiatives.
• Additional language skills, particularly French or German.

Where we stand:

We believe diversity not only enriches our workplace culture, but also gives us a strategic advantage. Working with people from a variety of backgrounds and perspectives helps us all become better communicators, better problem solvers, and better human beings. Our differences make us stronger.

Tobii Dynavox values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. Tobii Dynavox does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, veteran status, ancestry, or national or ethnic origin.

Equal Opportunity Employer/AA Women/Minorities/Veterans/Disabled