Talent Acquisition Coordinator

Skill; Los Angeles (CA); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Subsidized health, vision, and dental

Paid sick leave

Retirement plan with match

Free online training through AquentGym

Job summary

Aquent Talent is seeking a Talent Acquisition Coordinator to support a global financial services organization by coordinating complex interview workflows and end-to-end recruitment logistics. You will partner with recruiters, hiring managers, and candidates to ensure a smooth and positive experience, from scheduling to onboarding.

Responsibilities include managing calendars, travel logistics, and system records while leveraging data to optimize processes and drive efficiencies across recruiting

Qualifications

• Proven experience as a Talent Acquisition Coordinator or similar high-volume scheduling role.
• Advanced proficiency with Outlook for calendar management.
• Experience with Applicant Tracking System (ATS) platforms.
• Strong learning agility to adapt to changing priorities and improve workflows.
• High emotional intelligence with clear written and verbal communication.
• Ability to manage multiple requests simultaneously and work independently.

Responsibilities

• Coordinate complex virtual and in-person interview schedules across multiple time zones.
• Manage end-to-end logistics for on-site visits including travel, lodging, meals, and room bookings.
• Serve as a partner to Talent Acquisition Partners, hiring managers, and candidates with timely, clear communication throughout recruitment.
• Create and maintain accurate candidate and requisition records in recruiting systems.
• Collaborate with legal, compliance, HR operations, and strategy teams to align scheduling and onboarding with objectives.
• Utilize dashboards and metrics to inform decisions and drive process improvements.

Skills

Talent Acquisition

Outlook calendar

ATS experience

Learning agility

Emotional intelligence

Multitasking

Tools

Applicant Tracking System (ATS)

Scheduling software

Job description

Placement Type:

Temporary

Salary:

$30-32 Hourly

Start Date:

Aug 31, 2026

Aquent is partnering with a prominent global financial services firm renowned for its innovative approach to investment management and commitment to delivering exceptional client outcomes. This organization is dedicated to fostering a collaborative environment where talent thrives and contributes directly to its mission of helping clients achieve their financial goals. Join a team that values precision, partnership, and continuous improvement, and play a pivotal role in shaping its future workforce.

Are you a solutions-oriented and highly organized professional eager to make a tangible impact on the talent acquisition process? We are seeking a dynamic individual to join a Talent Acquisition Enablement team, where your expertise will be crucial in ensuring a seamless and positive experience for every candidate and hiring manager. This is an exciting opportunity to leverage your scheduling prowess, communication skills, and data-driven mindset to optimize recruitment workflows and contribute directly to attracting top talent for a world-class organization.

What You'll Do

• Scheduling & Operations: Expertly coordinate complex virtual and in-person interview schedules across diverse time zones. Manage all end-to-end logistics for on-site visits, including candidate travel arrangements, lodging, meal coordination, and room bookings, ensuring a flawless experience.
• Candidate & Stakeholder Experience: Serve as a critical partner to Talent Acquisition Business Partners, hiring managers, and candidates, providing timely, clear, and empathetic communication throughout the entire recruiting lifecycle.
• System Administration: Create and maintain accurate candidate records and requisition data within recruiting systems.
• Cross-Functional Collaboration: Partner effectively with legal, compliance, human resources operations, and strategy teams to ensure scheduling and onboarding practices are seamlessly aligned with broader organizational objectives.
• Data & Process Optimization: Utilize reporting dashboards and key metrics to inform decision-making, proactively recommend process improvements, and support change management initiatives that enhance efficiency and effectiveness.

Required Skills & Experience

• Proven experience as a Talent Acquisition Coordinator or in a high-volume scheduling role within a complex, fast-paced environment.
• Intermediate to advanced proficiency with Outlook and sophisticated calendar management techniques.
• Experience with Applicant Tracking System (ATS) platforms.
• Strong learning agility, demonstrated ability to adapt to shifting priorities, analyze information to resolve challenges, and take calculated risks to improve workflows.
• High emotional intelligence with clear, cohesive written and verbal communication skills. Ability to offer constructive feedback and voice concerns effectively.
• Demonstrated ability to manage multiple requests simultaneously, prioritize tasks effectively, and work independently with minimal supervision.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.