Talent Acquisition Coordinator

Aquent; Warren (MI); On-site; USD 50,000 - 70,000; Full time

Job summary

Aquent Talent is seeking a high-volume Talent Acquisition Coordinator to support Warren, MI-based hiring efforts and ensure exceptional candidate and hiring manager experiences.

You will partner with TA Leaders, manage interview calendars, maintain accurate candidate records in the ATS, and drive organized, data-driven recruitment workflows in a fast-paced environment.

Qualifications

• Experience with enterprise ATS and candidate tracking.
• Strong customer service mindset and drive to identify improvement opportunities.
• Ability to manage high-volume workflows with accuracy.
• Process-driven and detail-obsessed.
• Independent worker with minimal supervision.

Responsibilities

• Coordinate and manage interview scheduling with precision, resolving conflicts to minimize disruptions for candidates and interview teams.
• Deliver top-notch candidate care by providing timely, accurate, and thoughtful responses to candidates, TA Partners, and Hiring Managers—ensuring a positive impression.
• Serve as a trusted partner to TA Partners, maintaining open communication and a seamless hiring experience.
• Respond to inquiries with urgency and accuracy, ensuring stakeholders receive reliable information throughout the process.
• Maintain and update candidate records in ATS and other platforms with data integrity.
• Manage candidate trackers and dashboards to keep information current and actionable.
• Proactively communicate challenges to the recruiting team and escalate to protect timelines.

Skills

ATS proficiency

Calendar management

Excel skills

Communication skills

Organization

Stakeholder management

Tools

ATS software

Interview scheduling tool

Job description

This is not a Recruiter position. We are seeking a high-volume Talent Acquisition Coordinator. Please review the responsibilities below:

What You'll Do

Accuracy, attention to detail, and a commitment to an exceptional candidate and hiring manager experience are at the heart of everything you do in this role. You'll thrive in a fast-paced, ever-changing environment where no two days are the same, allowing you to continuously learn and contribute your unique perspectives.

• Coordinate and manage interview scheduling with precision, proactively resolving conflicts and calendar changes to minimize disruptions for candidates and interview teams.


• Deliver top-notch candidate care by providing timely, accurate, and thoughtful responses to candidates, Talent Acquisition Partners, and Hiring Managers—ensuring every interaction leaves a positive impression.


• Serve as a trusted partner to Talent Acquisition Partners, maintaining open communication and a shared commitment to a seamless hiring experience.


• Respond to all inquiries with urgency and accuracy, ensuring candidates and stakeholders receive consistent, reliable information throughout the process.


• Maintain and update candidate records in applicant tracking systems and other platforms with meticulous attention to detail, ensuring data integrity and consistency.


• Manage and maintain candidate trackers in alignment with the Applicant Tracking System, leveraging reporting tools and dashboards to keep information current and actionable.


• Proactively communicate challenges or potential issues to the recruiting team throughout the hiring process, escalating promptly to protect timelines and the overall candidate and hiring manager experience.

This role offers a unique opportunity to grow within the team, contribute your own ideas, and build meaningful partnerships in a highly collaborative and relationship-driven environment.

What You'll Bring

To excel in this role, you will possess a strong customer service mindset, a drive to continuously identify opportunities for improvement, and the ability to manage high-volume workflows without sacrificing accuracy. You are process-driven, detail-obsessed, and comfortable working independently with minimal supervision.

• Intermediate-to-advanced proficiency with an enterprise Applicant Tracking System (ATS), preferably a leading platform, with comfort navigating candidate stages, running reports, and maintaining data accuracy across requisitions.


• Intermediate proficiency in general office productivity suites, specifically calendar management (scheduling, Free/Busy visibility, managing reschedules) and spreadsheet software (Formulas, VLOOKUP, filtering, sorting, and managing data exports for tracking).


• Strong written and verbal communication skills.


• Strong organizational skills.


• Proven ability to manage multiple stakeholders effectively.

Stand Out With

These qualifications will give you a competitive edge:

• Proficiency in a widely used Applicant Tracking System.


• Experience utilizing an interview scheduling tool, especially AI-based platforms or similar tools for automated, semi-automated, or round-robin interview scheduling.

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About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

• subsidized health, vision, and dental plans


• paid sick leave


• retirement plans with a match


• free online training through Aquent Gymnasium

Aquent is an equal-opportunity employer.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.