Talent Acquisition Coordinator

Skill; Irvine (CA); On-site; USD 85,962,000 - 91,693,000; Full time

Job summary

Aquent Talent is seeking a Talent Acquisition Coordinator in Irvine to expertly schedule interviews across time zones and manage end-to-end logistics for on-site visits. You will partner with TA Business Partners and hiring managers to ensure a smooth, candidate-centric experience.

You will maintain accurate candidate records in the ATS, support cross-functional teams, and use dashboards to identify opportunities for process improvements, ensuring efficient and positive recruitment workflows.

Qualifications

• Proven experience in a high-volume scheduling role.
• Proficiency with Outlook and calendar management.
• Experience with ATS platforms (applicant tracking systems).
• Strong communication and organization with ability to adapt to shifting priorities.

Responsibilities

• Coordinate complex virtual and in-person interview schedules across multiple time zones.
• Manage end-to-end logistics for on-site visits, travel, lodging, and meals.
• Provide clear and empathetic communication to candidates and hiring managers throughout the process.

Skills

Scheduling & coordination

Calendar management

Candidate experience

Communication

Multizone coordination

Attention to detail

Tools

Outlook

ATS platforms

Job description

Placement Type:

Temporary

Salary:

$30-32 Hourly

Start Date:

Aug 31, 2026

Aquent is partnering with a prominent global financial services firm renowned for its innovative approach to investment management and commitment to delivering exceptional client outcomes. This organization is dedicated to fostering a collaborative environment where talent thrives and contributes directly to its mission of helping clients achieve their financial goals. Join a team that values precision, partnership, and continuous improvement, and play a pivotal role in shaping its future workforce.

Are you a solutions-oriented and highly organized professional eager to make a tangible impact on the talent acquisition process? We are seeking a dynamic individual to join a Talent Acquisition Enablement team, where your expertise will be crucial in ensuring a seamless and positive experience for every candidate and hiring manager. This is an exciting opportunity to leverage your scheduling prowess, communication skills, and data-driven mindset to optimize recruitment workflows and contribute directly to attracting top talent for a world-class organization.

What You'll Do

• Scheduling & Operations: Expertly coordinate complex virtual and in-person interview schedules across diverse time zones. Manage all end-to-end logistics for on-site visits, including candidate travel arrangements, lodging, meal coordination, and room bookings, ensuring a flawless experience.
• Candidate & Stakeholder Experience: Serve as a critical partner to Talent Acquisition Business Partners, hiring managers, and candidates, providing timely, clear, and empathetic communication throughout the entire recruiting lifecycle.
• System Administration: Create and maintain accurate candidate records and requisition data within recruiting systems.
• Cross-Functional Collaboration: Partner effectively with legal, compliance, human resources operations, and strategy teams to ensure scheduling and onboarding practices are seamlessly aligned with broader organizational objectives.
• Data & Process Optimization: Utilize reporting dashboards and key metrics to inform decision-making, proactively recommend process improvements, and support change management initiatives that enhance efficiency and effectiveness.

Required Skills & Experience

• Proven experience as a Talent Acquisition Coordinator or in a high-volume scheduling role within a complex, fast-paced environment.
• Intermediate to advanced proficiency with Outlook and sophisticated calendar management techniques.
• Experience with Applicant Tracking System (ATS) platforms.
• Strong learning agility, demonstrated ability to adapt to shifting priorities, analyze information to resolve challenges, and take calculated risks to improve workflows.
• High emotional intelligence with clear, cohesive written and verbal communication skills. Ability to offer constructive feedback and voice concerns effectively.
• Demonstrated ability to manage multiple requests simultaneously, prioritize tasks effectively, and work independently with minimal supervision.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.