Executive Admin

Skill; Cupertino (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Aquent Talent is seeking an Executive Administrator to support senior leadership in a fast-paced corporate environment. You will manage complex calendars, coordinate travel, and oversee onsite office operations while partnering with teams to ensure seamless execution of critical projects.

This role emphasizes discretion, proactive problem solving, and the ability to handle multiple priorities, with opportunities to contribute to team events and strategic initiatives onsite.

Qualifications

• Minimum 1 year of administrative experience in a fast-paced corporate environment.
• Experience managing multiple projects and events from conception to completion.
• Experience managing complex calendars for senior executives.

Responsibilities

• Provide complex calendar management for multiple senior executives.
• Manage full lifecycle of internal hardware procurement.
• Coordinate and manage facilities and office operations.
• Book domestic and international travel arrangements.
• Plan and execute team off-sites and events.
• Provide onsite office support including stocking supplies and escorting visitors.
• Handle sensitive information with integrity and discretion.
• Collaborate with other administrators to coordinate meetings and team initiatives.

Skills

Calendar management

Project management

Attention to detail

Communication

Discretion

Organization

Job description

Imagine contributing to a globally recognized leader renowned for innovation and setting industry standards. This pioneering company is shaping the future, and Aquent is partnering with them to find exceptional talent to support their mission. Here, you'll be part of a dynamic environment where your contributions directly impact the success of groundbreaking initiatives and the efficiency of high-performing teams.

Are you a master organizer with a keen eye for detail and a knack for anticipating needs? Aquent is seeking a highly skilled and dynamic Executive Administrator to join a fast-paced corporate environment. In this pivotal role, you won't just be managing schedules; you'll be the strategic partner who ensures seamless operations, empowers leadership, and directly contributes to the success of critical projects. You'll play a vital role in keeping teams connected, productive, and morale high, acting as the essential backbone for senior leadership and broader team initiatives.

Key Responsibilities

• Provide complex calendar management for multiple senior executives, utilizing your keen problem-solving abilities as challenges arise.
• Manage the full life-cycle of internal hardware procurement, ensuring local teams have the necessary devices to perform their job functions.
• Coordinate and manage facilities, assisting with keeping spaces functioning like a well-oiled machine.
• Book domestic and international travel arrangements with precision and efficiency.
• Plan, manage, and execute both small and large-scale team off-sites and events, bringing a fun and creative approach to team support.
• Provide dedicated onsite office support, including stocking supplies and snacks, and escorting vendors or guests in secure areas as needed.
• Work autonomously on assignments, handling sensitive and confidential information with the utmost integrity and discretion.
• Collaborate closely with other administrators and teams to coordinate meetings and contribute to team events or initiatives.

Qualifications

• Minimum of 1 year of administrative experience in a fast-paced corporate environment.
• Proven experience managing various projects and events from conception to completion.
• Demonstrated experience managing complex calendars commensurate with the role requirements.
• Exceptional ability to maintain consistent attention to detail, prioritize tasks, and independently manage time in an atmosphere with frequent impromptu requests.
• Strong written and verbal communication skills, with the ability to exercise tact, discretion, and initiative to efficiently meet the demands of all groups within the team.
• A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, possesses strong problem-solving skills, and demonstrates a constant drive for process improvement.
• Highly organized with an exceptional response rate and flexibility to be available outside of business hours on occasion.
• This role requires dedicated onsite support to ensure seamless operations for our teams.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Helping all candidates find great careers is our goal. The information you provide here is secure and confidential.