Talent Acquisition Compliance Specialist – Background Check Ops

AbbVie Inc.; Chicago (IL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Benefits package

Paid time off

Short-term incentive program

Job summary

AbbVie Inc. in Chicago, IL seeks an Associate Specialist to join the Operations Risk and Governance team, focusing on managing background checks and supporting Talent Acquisition Compliance.

You will partner with Compliance Leads, Recruiters, Legal, and internal stakeholders to ensure processes are accurate, compliant with AbbVie policies, and aligned with applicable laws. Responsibilities include monitoring status, resolving questions, maintaining records, and supporting training and

Qualifications

• Bachelor’s degree or equivalent combination of education and experience; Human Resources, Business, or related field preferred.
• 1–2 years of experience in a professional recruiting, HR operations, or compliance environment.
• Experience working with background check vendors such as First Advantage or similar.
• Experience validating documentation for completeness and compliance.
• Experience in a high-volume, fast-paced role requiring multitasking.
• Familiarity with applicant tracking systems; SmartRecruiters preferred.
• Strong communication and business presence.
• High attention to detail and ability to follow processes accurately.

Responsibilities

• Manage the background check process for a high volume of requisitions across business functions using AbbVie’s applicant tracking system and background check vendor workflow.
• Serve as the primary point of contact for background check questions, updates, and issue resolution from recruiters, candidates, and internal stakeholders.
• Monitor background check status, follow up on outstanding items, and ensure timely completion to support hiring decisions.
• Review background check results and supporting documentation for completeness, accuracy, and compliance requirements.
• Validate candidate-provided and vendor-provided documentation to ensure it meets internal and external standards.
• Identify, document, and elevate background check exceptions, discrepancies, or concerns as appropriate.
• Maintain accurate records, process documentation, and reporting metrics related to background check activity.
• Maintain a positive candidate experience through clear communication, professionalism, and timely follow-up.
• Support updates to training materials and standard work related to background checks and compliance processes.
• Assist with hire eligibility review and other compliance-related administrative tasks as assigned.
• Ensure compliance with state and federal employment laws, AbbVie policies, and applicant tracking requirements.

Skills

Attention to detail

Multitasking

Communication skills

Discretion

Critical thinking

Education

Bachelor’s degree

Tools

Applicant tracking systems

SmartRecruiters

First Advantage

Job description

AbbVie Inc. in Chicago, IL seeks an Associate Specialist to join the Operations Risk and Governance team, focusing on managing background checks and supporting Talent Acquisition Compliance.

You will partner with Compliance Leads, Recruiters, Legal, and internal stakeholders to ensure processes are accurate, compliant with AbbVie policies, and aligned with applicable laws. Responsibilities include monitoring status, resolving questions, maintaining records, and supporting training and