Talent Acquisition Compliance Associate Specialist

AbbVie Inc.; Chicago (IL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Benefits package

Paid time off

Short-term incentive program

Job summary

AbbVie Inc. in Chicago, IL seeks an Associate Specialist to join the Operations Risk and Governance team, focusing on managing background checks and supporting Talent Acquisition Compliance.

You will partner with Compliance Leads, Recruiters, Legal, and internal stakeholders to ensure processes are accurate, compliant with AbbVie policies, and aligned with applicable laws. Responsibilities include monitoring status, resolving questions, maintaining records, and supporting training and

Qualifications

• Bachelor’s degree or equivalent combination of education and experience; Human Resources, Business, or related field preferred.
• 1–2 years of experience in a professional recruiting, HR operations, or compliance environment.
• Experience working with background check vendors such as First Advantage or similar.
• Experience validating documentation for completeness and compliance.
• Experience in a high-volume, fast-paced role requiring multitasking.
• Familiarity with applicant tracking systems; SmartRecruiters preferred.
• Strong communication and business presence.
• High attention to detail and ability to follow processes accurately.

Responsibilities

• Manage the background check process for a high volume of requisitions across business functions using AbbVie’s applicant tracking system and background check vendor workflow.
• Serve as the primary point of contact for background check questions, updates, and issue resolution from recruiters, candidates, and internal stakeholders.
• Monitor background check status, follow up on outstanding items, and ensure timely completion to support hiring decisions.
• Review background check results and supporting documentation for completeness, accuracy, and compliance requirements.
• Validate candidate-provided and vendor-provided documentation to ensure it meets internal and external standards.
• Identify, document, and elevate background check exceptions, discrepancies, or concerns as appropriate.
• Maintain accurate records, process documentation, and reporting metrics related to background check activity.
• Maintain a positive candidate experience through clear communication, professionalism, and timely follow-up.
• Support updates to training materials and standard work related to background checks and compliance processes.
• Assist with hire eligibility review and other compliance-related administrative tasks as assigned.
• Ensure compliance with state and federal employment laws, AbbVie policies, and applicant tracking requirements.

Skills

Attention to detail

Multitasking

Communication skills

Discretion

Critical thinking

Education

Bachelor’s degree

Tools

Applicant tracking systems

SmartRecruiters

First Advantage

Job description

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

Purpose

As an Associate Specialist on the Operations Risk and Governance team, you will focus primarily on managing background checks and supporting Talent Acquisition Compliance for specialized recruitment. In this role, you will partner closely with Compliance Leads, Recruiters, Legal, and other internal stakeholders to ensure background check processes are completed accurately, efficiently, and in compliance with AbbVie policies and applicable laws. This position requires strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the background check process for a high volume of requisitions across business functions using AbbVie’s applicant tracking system and background check vendor workflow
• Serve as the primary point of contact for background check questions, updates, and issue resolution from recruiters, candidates, and internal stakeholders
• Monitor background check status, follow up on outstanding items, and ensure timely completion to support hiring decisions
• Review background check results and supporting documentation for completeness, accuracy, and compliance requirements
• Validate candidate-provided and vendor-provided documentation to ensure it meets internal and external standards
• Identify, document, and elevate background check exceptions, discrepancies, or concerns as appropriate
• Maintain accurate records, process documentation, and reporting metrics related to background check activity
• Maintain a positive candidate experience through clear communication, professionalism, and timely follow-up
• Support updates to training materials and standard work related to background checks and compliance processes
• Assist with hire eligibility review and other compliance-related administrative tasks as assigned
• Ensure compliance with state and federal employment laws, AbbVie policies, and applicant tracking requirements

Qualifications

• Bachelor’s degree or equivalent combination of education and experience; Human Resources, Business, or related field preferred
• Minimum 1–2 years of experience in a professional recruiting, HR operations, or compliance environment
• Experience working with First Advantage or another background check vendor preferred
• Experience validating and reviewing documentation for completeness and compliance preferred
• Experience in a high-volume, fast-paced role requiring multitasking and strong organization
• Familiarity with applicant tracking systems; SmartRecruiters preferred
• Strong communication and business presence
• High attention to detail and ability to follow processes accurately
• Ability to use sound judgment, discretion, and critical thinking in handling sensitive information

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

• The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this role at thetimeofthis posting based on the job grade for this position.Individualcompensation paid within this range will depend on many factors including geographiclocation,andwemayultimatelypaymore or less than the posted range. This range may bemodifiedin thefuture.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.
• This job is eligible toparticipatein our short-term incentiveprograms.

Note: No amount of payis considered to bewages or compensation until such amount is earned, vested, anddeterminable.Theamountandavailabilityof anybonus,commission, incentive, benefits, or any other form ofcompensation and benefitsthat are allocable to a particular employeeremainsin the Company'ssoleandabsolutediscretion unless and until paid andmay bemodifiedat the Company’s sole and absolute discretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html