Talent Acquisition Assistant

Quanta Manufacturing Nashville; Antioch (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

Quanta Nashville is seeking a Talent Acquisition Assistant to provide administrative support to the Talent Acquisition team onsite. You will welcome walk-in applicants, assist with the application process, and help maintain accurate candidate records to ensure a smooth recruitment workflow.

The ideal candidate is organized, customer-focused, comfortable using computers, and eager to learn. High school diploma or equivalent required; bilingual in Spanish preferred.

Qualifications

• High school diploma or equivalent.
• Customer service or administrative experience preferred.
• Basic computer skills including Microsoft Outlook, Word, and Excel.
• Strong organizational and communication skills.
• Friendly, welcoming, and comfortable interacting with people from diverse backgrounds.
• Bilingual in Spanish preferred.

Responsibilities

• Welcome walk-in applicants and provide a positive, professional candidate experience.
• Assist candidates with online applications, assessments, and required documentation.
• Support TA Specialists with interview scheduling and candidate communications.
• Maintain accurate applicant records and update information in the ATS/HRIS.
• Assist with filing, data entry, reporting, and other administrative tasks.
• Help coordinate candidate flow during peak hiring periods and recruiting events.
• Communicate candidate questions or concerns to the appropriate TA team member.
• Maintain confidentiality of candidate information.
• Perform other duties as assigned.

Skills

Customer service

Administrative experience

Outlook

Word

Excel

Organizational skills

Communication skills

Bilingual Spanish

Education

High school diploma or equivalent

Tools

ATS/HRIS

Job description

• Employee Type Full Time Non-Exempt

Contact information

Description

POSITION SUMMARY

The Talent Acquisition Assistant provides administrative and candidate-facing support to the Talent Acquisition team. This fully onsite position focuses on welcoming walk-in applicants, assisting with the application process, maintaining accurate candidate records, and supporting daily recruiting activities. The ideal candidate is organized, customer-focused, comfortable using computers, and eager to learn.

ESSENTIAL FUNCTIONS

• Welcome walk-in applicants and provide a positive, professional candidate experience.
• Assist candidates with online applications, assessments, and required documentation.
• Support TA Specialists with interview scheduling and candidate communications.
• Maintain accurate applicant records and update information in the ATS/HRIS.
• Assist with filing, data entry, reporting, and other administrative tasks.
• Help coordinate candidate flow during peak hiring periods and recruiting events.
• Communicate candidate questions or concerns to the appropriate TA team member.
• Maintain confidentiality of candidate information.
• Perform other duties as assigned.

EDUCATION AND QUALIFICATIONS

• High school diploma or equivalent.
• Customer service or administrative experience preferred.
• Basic computer skills, including Microsoft Outlook, Word, and Excel.
• Strong organizational and communication skills.
• Friendly, welcoming, and comfortable interacting with people from diverse backgrounds.
• Bilingual in Spanish preferred.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

• Ability to stand, sit, and move throughout office and warehouse facilities as needed.
• Ability to lift up to 30 pounds occasionally.
• Ability to maintain confidentiality and handle sensitive information professionally.

Quanta Nashville is an Equal Opportunity Employer. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.