Talent Acquisition and HRIS Specialist

Altivera Medical; Denver (CO); Vor Ort; USD 65.000 - 95.000; Vollzeit

Zusammenfassung

Altivera Medical is looking for a Talent Acquisition & HRIS Specialist to drive the full recruiting lifecycle from requisition through onboarding. You will partner with HR and IT, ensure a responsive candidate and hiring manager experience, and maintain UKG Recruiting Gateway data integrity.

You will manage multiple requisitions, coordinate interviews across time zones, prepare offer documents, and support onboarding.

Qualifikationen

• 2+ years of experience in recruiting, talent acquisition, recruiting operations, HR, or related role; full-cycle recruiting experience preferred
• Experience in ATS/HRIS; UKG Recruiting Gateway preferred
• Ability to manage multiple requisitions, candidate pipelines, interviews, offers, and deadlines with attention to detail
• Experience preparing offer documentation and coordinating pre-employment and onboarding activities preferred
• Strong written and verbal communication with candidates, hiring managers, employees, and leadership
• Ability to maintain accurate recruiting data and records while handling confidential information with discretion
• Proficiency in Microsoft Office applications and collaboration tools
• Comfort learning and improving recruiting systems, workflows, and technology
• Ability to work independently and collaboratively in a HR/TA team
• Bachelor’s degree in HR, BA/BS or related field preferred; equivalent experience considered

Aufgaben

• Own day-to-day recruiting activity across assigned requisitions from launch to onboarding handoff
• Source and engage qualified candidates via job boards, LinkedIn, referrals, and pipelines
• Review applications, conduct initial screens, assess qualifications, advance candidates
• Coordinate interviews across stakeholders and time zones with a polished candidate experience
• Prepare and route offer documents, coordinate pre-employment communications
• Coordinate pre-employment requirements: background checks, onboarding handoffs, documentation
• Maintain healthy candidate pipelines, monitor recruiting progress, identify stalled activity or risks
• Coordinate new hire onboarding activities and handoffs with HR, IT, Payroll and hiring managers
• Create and maintain requisitions and postings in systems; reflect activity and approvals
• Support recruiting communications, interview materials, trackers, and tools
• Participate in process improvements and high-volume recruiting initiatives
• Ensure consistent, high-quality new hire experience during recruiting-to-onboarding transitions
• Co-administer UKG Recruiting Gateway for system administration and workflows
• Maintain candidate records with status changes, notes, dispositions and documentation
• Support system configuration, templates, workflows, and process updates
• Perform routine audits to correct incomplete or inaccurate data
• Collaborate with TA and HR on testing, troubleshooting and implementation of updated workflows
• Maintain process documentation and templates for consistency and scalability
• Identify opportunities to improve workflows, automation, reporting, and data in UKG Recruiting Gateway

Kenntnisse

Full-cycle recruiting

Recruiting operations

Stakeholder communication

Data integrity

Confidentiality

ATS/HRIS

System testing

Interviews coordination

Background checks

Onboarding coordination

Ausbildung

Bachelor’s degree in HR or related field

Tools

UKG Recruiting Gateway

MS Office (Word/Excel/Outlook/Teams)

Jobbeschreibung

The Talent Acquisition & HRIS Specialist supports the full recruiting lifecycle and serves as a key operational partner across Talent Acquisition and Human Resources. This role is responsible for driving day-to-day recruiting activity from requisition launch through offer and onboarding coordination, while helping ensure a consistent, responsive candidate and hiring manager experience.

• Full-Cycle Recruiting – Manages recruiting activity from requisition intake and sourcing through interview coordination, offer, and onboarding handoff
• Organization & Execution – Effectively manages multiple open requisitions, candidate pipelines, deadlines, and hiring priorities in a fast-paced environment
• Candidate & Hiring Manager Experience – Delivers clear, responsive, and professional communication throughout the recruiting process
• Accountability – Takes ownership of assigned searches and recruiting workflows, proactively follows up, and drives activity to completion
• Systems & Data Accuracy – Maintains strong discipline across UKG Recruiting Gateway, documentation, reporting, and recruiting records
• Collaboration – Builds productive working relationships with hiring managers, Human Resources, candidates, and cross-functional partners
• Adaptability – Responds effectively to shifting hiring priorities, evolving processes, and changing business needs
• Confidentiality & Judgment – Handles sensitive candidate, compensation, and employee information with discretion and sound judgment

Key Responsibilities

Full-Cycle Talent Acquisition

• Own day-to-day recruiting activity across assigned requisitions, supporting the full lifecycle from requisition launch and candidate sourcing through selection, offer, and onboarding handoff
• Source and engage qualified candidates through job boards, LinkedIn, internal pipelines, referrals, and other recruiting channels as appropriate
• Review applications and resumes, conduct initial candidate screens, assess baseline qualifications, and advance qualified talent through the interview process
• Coordinate interviews across multiple stakeholders, time zones, and formats while delivering a polished and responsive candidate experience
• Prepare and route offer documentation, support offer delivery and acceptance, and coordinate pre-employment communications and next steps
• Coordinate pre-employment requirements, including background checks, required documentation, onboarding handoffs, and follow-up on outstanding items
• Maintain healthy candidate pipelines, monitor recruiting progress, and proactively identify stalled activity, missing information, or hiring risks requiring follow-up

Recruiting Operations & Onboarding Coordination

• Coordinate new hire onboarding activities and handoffs, ensuring required information, documentation, approvals, and stakeholder communications are completed accurately and on time
• Support new hire setup and orientation coordination in partnership with Human Resources, IT, Payroll, hiring managers, and other internal teams
• Create, maintain, and close job requisitions and postings, ensuring recruiting activity and approvals are accurately reflected in applicable systems
• Support recruiting communications, interview materials, offer templates, trackers, and other operational tools used throughout the hiring lifecycle
• Support hiring initiatives, high-volume recruiting needs, process improvement efforts, and other Talent Acquisition projects as business needs evolve
• Help maintain a consistent and high-quality new hire experience by ensuring recruiting-to-onboarding transitions are organized, timely, and clearly communicated
• Serve as a co-administrator of the UKG Recruiting Gateway, supporting day‑time system administration, recruiting workflows, user needs, and data integrity
• Maintain accurate and timely candidate records in UKG, including status changes, notes, dispositions, workflow updates, requisition activity, and required documentation
• Support recruiting system configuration and maintenance, including templates, workflows, fields, permissions, posting settings, and process updates as assigned
• Perform routine audits and reconciliation to identify and correct incomplete, inconsistent, or inaccurate recruiting and candidate data
• Partner with Talent Acquisition and Human Resources on system testing, troubleshooting, process changes, and implementation of updated recruiting workflows
• Maintain recruiting process documentation, templates, trackers, and standard operating materials to support consistency and scalability
• Identify opportunities to improve recruiting workflows, automation, reporting, documentation, and overall use of the UKG Recruiting Gateway

Qualifications

• 2+ years of experience in recruiting, talent acquisition, recruiting operations, Human Resources, or a related role; demonstrated experience supporting or managing full-cycle recruiting strongly preferred
• Experience working within an Applicant Tracking System (ATS) or HRIS; UKG Recruiting Gateway experience strongly preferred
• Demonstrated ability to manage multiple requisitions, candidate pipelines, interviews, offers, and hiring deadlines with strong attention to detail
• Experience preparing offer documentation and coordinating pre-employment and onboarding activities preferred
• Strong written and verbal communication skills with the ability to interact professionally with candidates, hiring managers, employees, and leadership
• Ability to maintain accurate recruiting data, documentation, and system records while handling confidential information with discretion and sound judgment
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams
• Comfort learning, administering, and improving recruiting systems, workflows, and technology in a dynamic environment
• Ability to work independently, take ownership of recruiting activity, and collaborate effectively as part of a Human Resources and Talent Acquisition team
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience considered