Talent Acquisition Admin Support

Luttrell Staffing Group; Kingsport (TN); On-site; USD 19,000 - 25,000; Full time

Job summary

Luttrell Staffing Group is hiring a Temporary Talent Acquisition Admin Assistant in Kingsport, TN. The role supports scheduling, I-9 processing, and onboarding tasks for a short-term project from October to December with potential changes.

Responsibilities include coordinating interviews, medical appointments, orientation, and maintaining confidential records. Strong organizational and communication skills are essential, with proficiency in Outlook, Word, and Excel.

Qualifications

• High school diploma or equivalent.
• Experience in administrative, customer service, human resources, recruiting, or scheduling preferred.
• Experience using Microsoft Outlook required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Clear written and verbal communication skills.
• Professionalism and a customer-service mindset.
• I-9 processing experience is a plus.
• Proficiency with Microsoft Word and Excel preferred.
• Ability to learn Talent Acquisition systems and other company tools.
• Dependable, adaptable, and able to work collaboratively while handling routine tasks independently.

Responsibilities

• Schedule interviews and meetings, coordinating logistics with candidates and stakeholders.
• Coordinate pre-employment medical and badge photo appointments as applicable.
• Assist with orientation scheduling and preparation.
• Support the I-9 process by tracking steps and maintaining documentation.
• Refer questions to the appropriate Talent Acquisition Specialist or designated contact.
• Communicate professionally with candidates, employees, hiring teams, vendors, and internal partners.
• Refer inquiries outside the role’s scope to the appropriate team member.
• Handle confidential information with discretion per company policy.
• Perform other admin duties in support of Talent Acquisition as assigned.
• Complete any other related tasks as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

Multi-tasking

Customer-service mindset

Professionalism

I-9 processing experience

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Talent Acquisition systems

Job description

Do you have experience processing I9s or providing smooth onboarding experience? Luttrell Staffing Group is currently hiring Temporary Talent Acquisition Admin Assistant positions Kingsport, TN.

Details for Temporary Talent Acquisition Admin Assistant position: $16 / Hour Full-Time | Short-Term Temporary (October - December (may change)) Zero Fees - you’ll never be charged for any screening service Fast Start Date Weekly Pay

Job Duties for Temporary Talent Acquisition Admin Assistant

• Schedule interviews and related meetings, coordinating logistics with candidates, interviewers, and stakeholders
• Coordinate pre-employment medical and badge photo appointments as applicable
• Assist with orientation scheduling and preparation
• Support the I-9 process by tracking required steps and maintaining documentation
• Refer questions or exceptions to the appropriate Talent Acquisition Specialist or designated contact
• Communicate professionally and promptly with candidates, employees, hiring teams, vendors, and internal partners
• Address routine questions and refer inquiries outside the role’s scope to the appropriate team member
• Handle confidential and personal information with discretion and in accordance with company policies
• Perform other administrative duties in support of Talent Acquisition as assigned
• Completes any other related tasks as needed

Qualifications and Desired Skills for Temporary Talent Acquisition Admin Assistant

• High school diploma or equivalent
• Previous administrative, customer service, human resources, recruiting, or scheduling experience preferred
• Experience using Microsoft Outlook required
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Clear written and verbal communication skills
• Professionalism and a customer-service mindset
• Ability to maintain confidentiality and handle sensitive information responsibly
• I-9 processing experience a plus
• Proficiency with Microsoft Word and Excel preferred
• Ability to learn Talent Acquisition systems and other company tools
• Dependable, adaptable, and comfortable working collaboratively while handling routine tasks independently
• Ability to stand/sit for duration of shift
• Ability to stoop, bend, squat, kneel, twist and reach

EOE #HMGDNS