TA Admin Assistant – Onboarding & I-9 Support (Temp)

Luttrell Staffing Group; Kingsport (TN); On-site; USD 19,000 - 25,000; Full time

Job summary

Luttrell Staffing Group is hiring a Temporary Talent Acquisition Admin Assistant in Kingsport, TN. The role supports scheduling, I-9 processing, and onboarding tasks for a short-term project from October to December with potential changes.

Responsibilities include coordinating interviews, medical appointments, orientation, and maintaining confidential records. Strong organizational and communication skills are essential, with proficiency in Outlook, Word, and Excel.

Qualifications

• High school diploma or equivalent.
• Experience in administrative, customer service, human resources, recruiting, or scheduling preferred.
• Experience using Microsoft Outlook required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Clear written and verbal communication skills.
• Professionalism and a customer-service mindset.
• I-9 processing experience is a plus.
• Proficiency with Microsoft Word and Excel preferred.
• Ability to learn Talent Acquisition systems and other company tools.
• Dependable, adaptable, and able to work collaboratively while handling routine tasks independently.

Responsibilities

• Schedule interviews and meetings, coordinating logistics with candidates and stakeholders.
• Coordinate pre-employment medical and badge photo appointments as applicable.
• Assist with orientation scheduling and preparation.
• Support the I-9 process by tracking steps and maintaining documentation.
• Refer questions to the appropriate Talent Acquisition Specialist or designated contact.
• Communicate professionally with candidates, employees, hiring teams, vendors, and internal partners.
• Refer inquiries outside the role’s scope to the appropriate team member.
• Handle confidential information with discretion per company policy.
• Perform other admin duties in support of Talent Acquisition as assigned.
• Complete any other related tasks as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

Multi-tasking

Customer-service mindset

Professionalism

I-9 processing experience

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Talent Acquisition systems

Job description

Luttrell Staffing Group is hiring a Temporary Talent Acquisition Admin Assistant in Kingsport, TN. The role supports scheduling, I-9 processing, and onboarding tasks for a short-term project from October to December with potential changes.

Responsibilities include coordinating interviews, medical appointments, orientation, and maintaining confidential records. Strong organizational and communication skills are essential, with proficiency in Outlook, Word, and Excel.